Operations Administrative Coordinator

Caesars Entertainment • Chandler, OK

4d

About The Position

The Operations Administrative Coordinator provides administrative support to the Food & Beverage, Security, and Facilities departments. The role coordinates meetings, appointments, correspondence, reports, and schedules; maintains confidential files and records; and assists with project coordination, work requests, service tickets, deadlines, and follow-up activities. It also serves as a point of contact for calls and visitors and supports operational communications, mail and deliveries, and ordering departmental supplies through approved purchasing systems.

The coordinator helps maintain an organized office, delivers supplies and materials between office and warehouse locations as needed, and provides administrative support for Virtual Roster (VR) processes and workforce scheduling, including VR maintenance, updates, and reporting. The position requires following the Everyone Greets Everyone policy, participating in mandatory meetings and pre-shift BUZZ sessions, and performing other assigned duties. The work takes place in a professional office environment with frequent interaction with team members, guests, vendors, and visitors, and may involve exposure to noise, secondhand smoke, dust, and other conditions associated with a gaming and entertainment property.

Requirements

• Minimum two years of administrative, clerical, office management, executive support, or business operations experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience operating copiers, scanners, printers, and multi-line telephone systems.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong problem-solving and decision-making abilities.
• Ability to work independently with minimal supervision.
• Exceptional customer service and relationship-building skills.
• Ability to obtain and maintain any required gaming licenses.
• Ability to sit for extended periods and to stand, walk, bend, kneel, reach, twist, and perform general office activities throughout the workday.
• Ability to lift, carry, push, or pull up to 50 pounds unassisted.
• Manual dexterity sufficient to operate computers, telephones, copiers, scanners, and other office equipment.
• Ability to travel between office locations, operational areas, and warehouse facilities.
• Ability to respond to visual and auditory cues.
• Ability to work weekends, holidays, and varied schedules as business needs dictate.

Nice To Haves

• Experience in gaming, hospitality, entertainment, or multi-unit business operations.
• Experience with purchasing systems, inventory management, or facilities support.

Responsibilities

• Provide administrative support to Food & Beverage, Security, and Facilities.
• Coordinate meetings, appointments, correspondence, reports, and schedules as assigned.
• Maintain confidential files, records, and administrative documentation.
• Assist with project coordination, tracking assignments, work requests, service tickets, deadlines, and follow-up activities.
• Answer and direct incoming calls and serve as a point of contact for visitors, vendors, and internal departments.
• Assist with incoming and outgoing communications for operational and administrative teams.
• Receive, sort, distribute, and process incoming mail, packages, and deliveries.
• Order office, operational, and departmental supplies through approved purchasing systems.
• Maintain a clean, organized, and professional office environment.
• Deliver supplies and materials between office and warehouse locations as necessary.
• Provide administrative support for Virtual Roster (VR) processes and workforce scheduling activities.
• Support department leaders with Virtual Roster maintenance, updates, and reporting.
• Follow the Everyone Greets Everyone policy by proactively greeting guests and team members.
• Participate in mandatory meetings and pre-shift BUZZ sessions.
• Perform all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed