Operations Administrative Assistant

City Wide Facility Solutions • Las Vegas, NV

12h • Onsite

About The Position

City Wide Facility Solutions is hiring a bilingual Operations Administrative Assistant in Las Vegas. City Wide is a management company that coordinates over 20 building services for commercial properties through a network of independent vendors. The operations team is the single point of contact for every client. This role supports the operations team by managing paperwork and building the vendor pipeline to keep accounts staffed in Las Vegas and Northern Nevada. The position involves administrative support for the operations team and recruiting new vendors via phone and email in both English and Spanish.

Requirements

• Fluent in Spanish and English, spoken and written
• Comfort making outbound phone calls to people you have not met
• Administrative or office experience, or equivalent experience keeping others organized
• Working knowledge of email, spreadsheets, and shared documents
• Ability to work from our Las Vegas office Monday through Friday

Nice To Haves

• Recruiting, staffing, dispatch, or vendor coordination experience
• Background in janitorial, property management, or building services
• Experience with a CRM or applicant tracking system
• Roots in the Las Vegas cleaning and trades community

Responsibilities

• Recruit and onboard two new vendors each month across both Nevada markets
• Call and email prospective vendors every day, most of them Spanish speaking
• Walk new vendors through paperwork, insurance, and background check steps
• Prepare reports, forms, and files so managers spend less time at a desk
• Track vendor documents and follow up on anything missing
• Keep vendor records and rosters current in our systems

Benefits

• Health insurance, with City Wide covering more than 50% of the employee premium
• Dental and vision insurance
• Short-term and long-term disability options
• 401(k)
• Paid time off and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed