Administrative Assistant - Operations

C and E Julio•Cockeysville, MD

1d•$23 - $24•Onsite

About The Position

Apartment Services, Inc. is seeking a highly organized and proactive Administrative Assistant to provide administrative and operational support to our leadership team. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, coordinating projects, and supporting company operations across multiple departments. You'll work closely with the Executive Assistant and Executive Team to help ensure the organization runs efficiently.

Requirements

Experience in executive support, office administration, operations, or administrative coordination
Property management industry experience
Experience with Yardi or other property management software (Yardi strongly preferred)
Strong organizational, communication, and time management skills
Excellent attention to detail and ability to manage multiple priorities
Ability to maintain confidentiality and exercise sound judgment
Professional, polished, and customer-focused attitude
Self-motivated with the ability to work independently and as part of a team
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams
Ability to quickly learn new software and business systems
High school diploma or equivalent required
Minimum of 2 years of administrative, executive support, or operations experience
Valid driver's license and reliable transportation
Ability to sit for extended periods and work on a computer
Ability to occasionally lift up to 20 pounds
Professional appearance and communication skills
Reliable phone and email communication

Nice To Haves

Associate's or Bachelor's degree preferred

Responsibilities

Provide administrative support to the Executive Team
Manage executive calendars, appointments, meetings, and travel arrangements
Coordinate meetings, prepare agendas, record meeting minutes, and distribute follow-up items
Prepare, proofread, and format reports, presentations, spreadsheets, and correspondence
Coordinate company meetings, training sessions, conferences, and special events
Track projects, deadlines, and executive action items
Handle confidential information with professionalism and discretion
Serve as a liaison between executives and internal departments
Assist with onboarding coordination, interview scheduling, and recruiting support
Coordinate vendor communications, catering, and meeting logistics
Process purchase requests, petty cash requests, expense documentation, and operational paperwork
Create and maintain reports, spreadsheets, filing systems, and operational records
Support departments including Human Resources, Marketing, Training, Operations, Property Management, and Maintenance
Maintain executive offices, conference rooms, and shared administrative spaces
Order and maintain office, meeting, and kitchen supplies
Provide front office administrative coverage as needed
Assist with special projects and company initiatives