Operations Administrative Assistant

PROPRIOCEPTIVE SOLUTIONS LLC • San Diego, CA

4d • Onsite

About The Position

Proprioceptive Solutions is seeking a highly organized, professional, and personable Operations Administrative Assistant to join our team on a part-time basis. This role is essential to creating a seamless and welcoming experience for every patient and guest. As the first point of contact, you will play a key role in supporting daily front desk operations while ensuring exceptional service and administrative efficiency.

Requirements

• High school diploma or equivalent required
• Previous experience in a front desk, receptionist, customer service, or administrative role preferred
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to multitask and work efficiently in a fast-paced environment
• Proficiency with Microsoft Office and electronic health record (EHR) systems
• Professional demeanor with a patient-first mindset
• Ability to work collaboratively in a team-oriented environment
• Adaptability and problem-solving skills

Nice To Haves

• Experience in a healthcare, wellness, or performance setting is a plus
• A friendly, welcoming, and polished professional
• Strong interpersonal and customer service skills
• Someone who thrives in a dynamic, fast-paced environment
• A proactive team player with excellent judgment and initiative
• Enthusiasm for health, wellness, and helping others

Responsibilities

• Greet and welcome patients, guests, and visitors in a warm and professional manner
• Answer incoming phone calls and direct inquiries to the appropriate department
• Schedule, confirm, and manage patient appointments
• Check patients in and out efficiently and accurately
• Update and maintain patient records in the electronic health record (EHR) system
• Perform administrative tasks including data entry, filing, and record maintenance
• Address patient questions, concerns, and complaints promptly and professionally
• Coordinate with clinical and administrative departments to ensure smooth operations
• Generate reports and provide administrative support as requested by supervisors
• Maintain the cleanliness, organization, and professional appearance of the front desk area
• Adhere to company policies, security protocols, and emergency procedures

Benefits

• 401(k)
• Free uniforms
• Opportunity for advancement
• Training & development
• Employee discounts

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED