Operations Admin

CARAVAN FACILITIES MANAGEMENT LLC•Auburn Hills, MI

1d•$20 - $22•Hybrid

About The Position

Provides administrative support to the Operations Team. This role involves a variety of tasks to ensure the smooth functioning of the operations department.

Requirements

High school diploma/GED
2+ years of experience as an operations administrator or in a similar position
Strong organizational and administrative skills
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office and data management software
Detail-oriented with strong analytical and problem-solving skills
Ability to multitask
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine reports and correspondence
Ability to speak effectively before groups of customers or employees of organization
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations

Nice To Haves

Degree in business administration, facility management, or a related field preferred

Responsibilities

Answering phones and responding to client requests and inquiries
Managing and updating company databases
Keeping track of inventory and ordering supplies
Maintaining financial, employee, and client records
Drafting and mailing customer correspondence and newsletters
Organizing events, scheduling meetings, and making travel arrangements
Managing the maintenance of office and facility equipment
Providing administrative support to other departments or projects as needed
Assist with personal change Notifications (PCN’s)
Payroll (both UAW and non-UAW)
Assist in disciplinary follow-through for coach and councils or progressive disciplinary process
Assist in the creation and submission of Labor Requests
Update as required site Org Charts with contact information
Update as required customer contact information and location
Assist Recruiting in On-boarding measures to ensure PPE, contact, where to park, who to contact etc.