Operations Admin Assistant

Worldwide Foam•La Porte, IN

6d•Onsite

About The Position

Worldwide Foam is looking for a highly organized and motivated Operations Administrative Assistant to support our Operations Manager and help keep our manufacturing facility running efficiently. This position is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, and wants to play a key role in supporting production, shipping, inventory, safety, and operational initiatives.

Requirements

High school diploma or GED required.
Strong organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills.
Comfortable learning and working within ERP systems and Microsoft Office.
Ability to manage multiple priorities while maintaining accuracy.

Nice To Haves

Associate degree preferred.
Previous administrative or operations support experience in a manufacturing environment is preferred.
Experience with ISO documentation or quality systems is a plus.
Experience using AI tools to improve productivity is a plus.

Responsibilities

Support daily operations across production, shipping, receiving, and administrative functions.
Prepare reports, metrics, presentations, and operational documentation.
Maintain employee training records, compliance documentation, and departmental files.
Assist with ERP transactions, including work orders, fulfillments, and inventory receipts.
Coordinate onboarding activities for new employees.
Purchase office and operational supplies while monitoring inventory levels.
Schedule inbound deliveries and coordinate logistics.
Assist with fleet administration, vehicle maintenance scheduling, and driver documentation.
Coordinate projects by tracking milestones, deadlines, and action items.
Serve as a liaison between departments to support operational goals.