Admin Assistant, Partnerships Operations

Netflix•Los Gatos, CA

8d•$80,000 - $148,500

About The Position

The Partnerships team at Netflix is responsible for establishing and maintaining partnerships with key industry players, including operators and consumer electronics manufacturers, to deliver the Netflix service worldwide in a consumer-friendly way. These partnerships are a key lever in accelerating Netflix’s growth. The team is seeking an experienced Administrative Assistant to support the Partner Operations and Aggregation Partnerships teams. This role requires a self-motivated, proactive, and strong communicator who is flexible and able to make sound judgment calls to move quickly. A strong emphasis is placed on organization, unwavering attention to detail, navigating a global footprint, and demonstrated problem-solving abilities. In this fast-paced, high-volume environment with diverse internal and external stakeholders, the ideal candidate must be comfortable managing shifting priorities, staying organized under pressure, navigating cross-functional and external communication, and maintaining a high level of accuracy and professionalism. Individuals who learn quickly and exercise good judgment tend to be most successful. The ideal Administrative Assistant excels at day-to-day core responsibilities while also thinking strategically about the needs of each leader, the team, and the impact of their work across the broader global organization.

Requirements

Senior experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
Extensive experience within a technology or a rapidly scaling company
Strong executive written and verbal communication skills
Proficiency in Google Suite is required
Ability to be discreet and maintain confidential information
Responsive and able to work flexibly across multiple time zones
Understanding of how to prioritize, organize, and respond accordingly

Nice To Haves

Event planning experience is preferred - Creating and managing team events to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
A high degree of familiarity with Slack is preferred

Responsibilities

Maintain complex calendars for multiple executives, proactively managing priorities, conflicts, and a breadth of time zones.
Stand up new org structures, including creating team rosters, communication channels, onboarding documentation, and recurring operating cadences (staff meetings, all-hands, business reviews).
Partner with HR, Recruiting, Finance, and Facilities to operationalize org changes (new teams, reorgs, headcount changes), ensuring systems, workflows, and communication channels are properly set up.
Manage a large volume of internal and external meetings (external partners, all-team, cross-functional, and global), including scheduling, soliciting agenda items, time management, and delegation and tracking of action items.
Coordinate domestic and international travel arrangements and process corresponding expense reports.
Plan and execute team events, offsites, and external meetings, including venue/vendor sourcing, logistics, agenda coordination, and presentation support.
Assist with team projects and events as needed, providing coordination and follow-through.
Support team-building and team coordination through thoughtful communication and event support.
Maintain distribution lists, Google Groups, Slack channels, and similar tools for the team, serving as point of contact for general team communications.
Communicate frequently and effectively with a wide range of cross-discipline internal partners.