Operational Training Center Scheduler

Stantec•Twentynine Palms, CA

8d•Onsite

About The Position

Stantec GS is a professional infrastructure and environmental services company, with expertise in the planning and implementation of encroachment control and mitigation efforts at military installations and associated operational equities throughout the United States. We seek: Highly-motivated and experienced team players, Resourceful individuals who can rapidly learn and apply new concepts, and Individuals who think and create, enhancing our Company and our clients with a steady flow of fresh ideas, new perspectives, and energy.

Requirements

Knowledge of the mission, rules, guidelines, regulations and basic objectives and policies governing the procedures for management of the OTC
Ability and skill in applying standardized processes of managing the OTC in order to plan and coordinate classroom space appropriate for the class size
Basic knowledge and skill in the use of various equipment such as a proxima, VCR, DVD players, and the automated integrated system internal to the department.
Ability and commitment to work collaboratively with all groups, including staff, management, client, supporters and other stakeholders
Working knowledge of military operations and codes of conduct
Strong administrative, logistics, and written and oral communications skills and proficiency in the use of Microsoft Office
The ability to work independently and with minimal supervision
Must submit to and pass a company background check, if selected for the position
Must pass a pre-employment drug screen
Must be willing to work full time at MCAGCC Twentynine Palms, CA
Minimum two years of experience

Responsibilities

Schedule classrooms via Range Facilities Management Support System (RFMSS) for units requesting a training venue
Assist personnel in the creation of RFMSS accounts, and coordinates as appropriate to process late requests
Provide consultation with event organizers seeking to utilize the OTC
Coordinates training and usage of the OTC based upon priority levels established in the CCO; exercise good judgement and authority to cancel and coordinate rescheduling of a class if higher-level priority training becomes necessary
Coordinate event details, logistics, equipment availability, and materials for scheduled classrooms and conference rooms daily
Prepare slides daily detailing classroom schedules and utilization
Coordinate delivery of classroom materials and equipment and logistics for equipment storage
Prepare monthly reports of equipment inventory
Maintain and update Key Master Log
Process reconciliation on work orders for office maintenance requests.
Conduct daily/weekly and as-needed RFMSS updates detailing occupied classrooms, no shows, and same day requests
Prepare weekly RFMSS utilization reports, maintain and update logs, and prepare various other status reports
Liaise with unit coordinators and ensure compliance of Combat Center Order (CCO) 3120.2.
Verifies building usage data is correct via building logbook and BEARMAT usage data on a quarterly basis
Assists units with the operation of the audio/visual equipment located in the OTC. This includes, but is not limited to, computers, proxima’s, audio visual equipment such as VCR, DVD, whiteboards, the automated integrated system internal to the department, etc.
Troubleshoots problems with the classroom audio visual systems and makes minor repairs, adjustments or coordinates replacement of equipment as necessary
Reports facility maintenance issues to Section Supervisor and produces facility maintenance requests for submission to the Public Works Department (PWD)
Notifies BEARMAT of unit occupation and unit departure from G3 owned classrooms.