Open Rank Finance and Operations Professional (Senior – Principal)

University of Colorado•Hybrid, CO

9d•$69,132 - $91,054•Hybrid

About The Position

The Department of Psychiatry (DOP) seeks a Finance and Operations Professional to assist with Division of Addiction Science, Prevention, and Treatment Research Section Administration. The Finance and Operations Professional is responsible for overall Division duties, and specifically for the Research Section which includes multiple research faculty PIs and their individual R and K awards as well as a large P50 Center and industry sponsored clinical trials. The Finance and Operations Professional may assist the Program Director with other areas of the Division or Department with special projects and initiatives. Other routine financial responsibilities will include funding processes, budgeting, contracting processing/tracking, payment tracking, and finance processes internal to the University system such as Journal Entries (JEs) and Payroll Expense Transfers (PETs), productivity reporting and analysis, and related fin ops activities.

Requirements

Bachelor’s degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
Two (2) years of professional experience in business operations and finance/accounting administration that performed grant and/or contract management (for Senior Level).
Three (3) years of professional experience in business operations and finance/accounting administration that performed grant and/or contract management (for Principal Level).
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
Applicants must meet minimum qualifications at the time of hire.
Applicants must be legally authorized to work in the United States without requiring sponsorship.
Demonstrated ability in independent thinking, problem solving, managing priorities, and proactively resolving issues in a fast-paced environment requiring monitoring and administration of numerous active research projects.
Demonstrated ability to develop strong collaborative working relationships with a variety of individuals including basic science researchers, clinical faculty, administrators, and others at all levels throughout the institution.
Ability to communicate effectively, both in writing and orally, including public speaking.
Outstanding customer service skills, organizational skills, detail-oriented, and time/project management.
Ability to analyze, interpret, and evaluate a broad range of laws, rules, and regulations in order to support the department in maintaining appropriate fiscal policies and procedures.
Ability to use multiple financial software packages and understand complex financial information from multiple sources.
Ability to create financial forecasts referencing a range of expected possibilities.
Experience managing and handling sensitive and confidential information.
Proficiency with Microsoft Office suite.
Advanced knowledge of Microsoft Excel.

Nice To Haves

MBA/MPH/MHA from an accredited institution.
Experience with business operations and finance/accounting administration in an academic healthcare institution.
Experience working with University software applications such as CU Data (m-Fin), CU Marketplace, Concur Travel and Expense, InfoEd, OnCore, Smartsheet, HCM, PowerBI, MyBi or similar programs.
Prior experience in pre- and post-award contracts and grant administration in an academic setting.
Experience in interpreting and applying policies from a variety of funding structures (federal, state, foundation, and institutional) and serving as a resource to others.
Experience with clinical studies and protocol/subject related procedures.

Responsibilities

Build close, ongoing relationships with financial, operational, and research leaders within the School of Medicine, throughout the Anschutz Medical Campus and our external partners to advocate for the Division/Department, represent Psychiatry research, and continually strengthen partnerships and seek collaborations.
Develop budgets and perform monthly budget forecast and reconciliations of Division programs/projects across a mix of funding sources including gift/endowment, auxiliary, general fund, grant, contract and CU Medicine funds.
Pre- and Post-Award grants management: Act as liaison between external funding sources, and internal operations offices. Life cycle management of grants, contracts and subcontracts. Application budget development, start up, subcontract establishment, compliance review, tracking, invoice processing, monthly financial review and reconciliation, annual progress reports, project closeout, etc.
Monitor awards for budget compliance, appropriate expense and accounting transactions, prepare budget reports and update PIs accordingly.
Monitor approved Division gift card programs, Act as Approving Official (AO) for PCard expense report reviews.
Process JEs, PETs and funding changes.
Assist in employee recruitment, onboarding and annual performance reviews.
Procurement of goods and services.
Perform travel expense report reviews.
Assist in Division Space and Asset management.