Onboarding Specialist

Allied Universal • Reno, NV

7d • Onsite

About The Position

Allied Universal is hiring an Onboarding Specialist to serve as the primary proctor for New Employee Orientation (NEO), a new hire’s first introduction to the company and the first phase of the Security Professional Onboarding and Development program. This in-office, full-time position is located in Reno, Nevada, and pays $20.16 per hour. The role helps establish the tone for the security professional experience by preparing and conducting orientation and completing onboarding documentation and system updates.

Requirements

• High school diploma or equivalent.
• Prior work experience in a professional administrative environment.
• Ability to focus and multitask in a busy environment.
• Ability to handle stressful situations calmly and professionally.
• Effective management skills, including coordinating with employees with diverse personalities and engaging them to perform at optimum levels.
• High proficiency and full functionality in Microsoft Office applications, with the ability to use available office management technology effectively.
• Ability to take initiative, prioritize multiple competing assignments, and manage deadlines effectively.

Nice To Haves

• College degree in business, human resources, or a related field of study.
• Human resources and/or recruiting experience.
• Experience using iCIMS or another Applicant Tracking System.
• Experience using WinTeam or another Human Resources Information System.
• Experience using DOMO or another business intelligence tool.

Responsibilities

• Prepare for daily New Employee Orientation (NEO) and ensure the classroom has the required materials and equipment, including welcome packets, drug test kits, Chromebooks, headphones, and pay cards.
• Proctor NEO, review the welcome kit, verify Form I-9 documents, and administer drug tests.
• Initiate onboarding documents through an Applicant Tracking System such as iCIMS.
• Complete the employer section of Form I-9 documents.
• Update iCIMS and ensure all required iForms are complete.
• Advance new hires in WinTeam (WT) and update required fields.
• Enter compliance codes and direct deposit information.
• Ensure new hires complete orientation, including three lessons and a final exam.
• Enter rehires into WT and update employee information in WT.

Benefits

• Medical, dental, and vision insurance.
• Basic life and AD&D insurance.
• Retirement plan.
• Disability insurance.
• Eight paid holidays annually.
• Five sick days and four personal days.
• Vacation accrued at 3.08 hours biweekly; unused vacation is paid out only where required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED