Onboarding Specialist

Arthrex • Pelican Bay, FL

22d • Onsite

About The Position

Arthrex, Inc. is a global medical device company and a leader in new product development and medical education in orthopedics. The Onboarding Specialist supports the processes that take candidates from offer acceptance through their first day, including background screening, qualification validation, new-hire documentation, and data integrity. The role contributes to process improvements, technology initiatives, analytics, and projects, and requires attention to detail, sound judgment, and discretion when handling confidential information.

The position is located on Arthrex’s Naples, Florida campus. The specialist oversees end-to-end onboarding and pre-employment requirements, validates candidate and new-hire information, manages I-9 and E-Verify activities, and supports consistent, compliant, audit-ready processes across locations. The role also provides reporting and analysis for Talent Acquisition and collaborates with Legal on pre-adverse and adverse action processes, subpoena requests, and record retention.

Requirements

• Bachelor’s degree.
• At least one year of relevant professional experience requiring independent judgment and decision-making.
• Proficiency with HRIS and/or ATS systems and Microsoft Office.
• Strong analytical, organizational, and decision-making skills.
• Knowledge of HR processes, forms, and organizational and departmental policies and procedures.
• Ability to manage multiple tasks and priorities while meeting deadlines in a fast-paced, changing environment.
• Excellent verbal, written, analytical, project management, research, organizational, and interpersonal skills.
• Strong attention to detail and commitment to exceptional customer service.
• Ability to learn new systems quickly.
• Intermediate Microsoft Outlook skills and basic Excel skills.
• Sense of urgency, adaptability, flexibility, and resourcefulness.

Nice To Haves

• Prior experience in a similar role requiring independent judgment and decision-making.
• Prior experience with I-9 and E-Verify processes.

Responsibilities

• Oversee and monitor end-to-end onboarding activities, identify gaps, resolve outstanding requirements, and ensure compliance with policies, procedures, and standards.
• Handle highly confidential and sensitive information with discretion and in accordance with confidentiality protocols.
• Validate and quality-check new-hire data for accuracy and consistency with HR and payroll requirements.
• Investigate and resolve discrepancies between candidate applications, resumes, and background checks.
• Audit candidate information to confirm job qualifications and the accuracy of information provided during applications and interviews.
• Evaluate new-hire verifications, request and review mitigation documentation, and determine appropriate actions based on verification results.
• Manage I-9 and E-Verify onboarding components, ensure documentation is completed, verified, and maintained, and resolve tentative non-confirmations in accordance with USCIS and DHS guidelines.
• Support standardized, compliant, and audit-ready onboarding processes across all locations.
• Ensure offer-related documentation is completed, captured, and retained in accordance with legal and recordkeeping requirements.
• Communicate with stakeholders about pre-employment requirements and provide specialized support to HR Business Partners on escalated or recurring employee and manager questions about pre-hire and onboarding processes.
• Participate in Talent Acquisition budget management, including recruitment reports and trackers, data and spreadsheet work, and spend analysis.
• Conduct ongoing audits of pre-employment checks to identify opportunities for process and policy improvements.
• Compile Talent Acquisition metrics and information, including turnover, advertising spend, cost per hire, training and onboarding costs, turnover rates, and average cost to fill specific positions.
• Collaborate with Legal on pre-adverse and adverse action processes, subpoena requests, and retention of related data.

Benefits

• Medical, dental, and vision insurance
• Company-provided life insurance
• Voluntary life insurance
• Flexible spending account (FSA)
• Supplemental insurance plans for accident, cancer, hospital, and critical illness
• Matching 401(k) retirement plan
• Annual bonus
• Wellness incentive program
• Free onsite medical clinics
• Free onsite lunch
• Tuition reimbursement program
• Trip of a Lifetime
• Paid parental leave
• Paid time off
• Volunteer PTO
• Employee Assistance Provider (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level