Onboarding Specialist

LifeSpire•Newport News, VA

5d•Onsite

About The Position

LifeSpire of Virginia is seeking an HR Onboarding Coordinator to join the team at The Chesapeake in Newport News, Virginia. The role creates a positive, seamless onboarding experience for new team members, managing the process from offer acceptance through the first 30 days of employment. It coordinates orientation, communicates with new hires, and collaborates with recruiters, hiring managers, and internal departments. The ideal candidate is organized, detail-oriented, professional, discreet with confidential information, and has strong communication and interpersonal skills. The position supports LifeSpire’s Mission, Vision, Values, and One LifeSpire goals. It coordinates onboarding logistics and orientation, facilitates assigned presentations and activities, administers new-hire records and training assignments in UKG and Relias, and provides follow-up support during each new team member’s first 30 days.

Requirements

At least 1 year of experience in Human Resources, Training, or administrative support.
Demonstrated ability to facilitate training sessions or presentations to groups.
Strong attention to detail and excellent follow-up skills.
Ability to build and maintain positive working relationships with staff and residents.
Strong organizational, planning, and coordination skills.
Ability to handle confidential information professionally and discreetly.
Proficiency with computer systems, HRIS platforms, and timekeeping software.
Excellent verbal and written communication skills.
Strong interpersonal and customer service skills.
Ability to prioritize tasks and manage multiple deadlines.
Professionalism and discretion when handling confidential information.
Collaborative, team-oriented mindset.
Strong problem-solving and organizational abilities.

Responsibilities

Support LifeSpire of Virginia’s Mission, Vision, Values, and One LifeSpire goals.
Coordinate with recruiters and hiring managers to establish start dates based on onboarding requirements and scheduling needs.
Welcome new hires after offer acceptance, explain the onboarding process and required documentation, and follow up to ensure paperwork is completed and received on time.
Manage onboarding logistics, including name tags, meals, and related preparation tasks.
Provide instructions about HR onboarding, including I-9 verification requirements, timing, and documentation.
Coordinate onboarding preparation with IT, the Staff Development Coordinator, and the nursing team.
Coordinate orientation schedules, room setup, ambassador schedules, and meal and refreshment arrangements.
Communicate orientation details to participants in advance, welcome new team members, and help orientation sessions run smoothly.
Troubleshoot orientation issues and implement contingency plans as needed.
Facilitate assigned portions of orientation presentations and activities.
Collect employment-related identification and required forms, take team member photos, and forward them to appropriate departments.
Explain onboarding next steps, including UKG account setup, tax forms, and direct deposit enrollment.
Maintain regular communication with new team members during their first 30 days and help them understand work schedules, department structure, reporting relationships, and general employment procedures.
Respond to initial employment questions and provide onboarding support.
Encourage participation in the We Care Connect survey and communicate the importance of feedback.
Enter new hires into UKG accurately and promptly.
Enroll new hires in Relias orientation and training plans.