Onboarding Specialist II
About The Position
This position is responsible for executing administrative onboarding tasks to ensure employees are compliant and eligible to begin their first billable shift. The role completes the administrative and compliance aspects of onboarding from the point of hire through assignment readiness, ensuring accuracy, timeliness, and adherence to organizational and regulatory standards. The ideal candidate demonstrates efficiency, attention to detail, and a proactive approach to process improvement within a fast-paced environment. This role will support both our English and Spanish speaking new hires.
Requirements
- High School Diploma required.
- One (1) plus years of experience.
- Bilingual in English and Spanish required.
- Or equivalent combination of education and/or experience.
Responsibilities
- Performs administrative onboarding functions, including I-9 Form completion (Parts 1 and 2), state background checks, and reference verifications.
- Prioritizes and manages workload effectively based on task aging, urgency, and operational priorities.
- Demonstrates initiative and maintains productivity and accuracy while completing high volumes of tasks.
- Reviews and validates medical documentation to confirm compliance with employment and regulatory requirements.
- Audits and uploads onboarding packets, ensuring accuracy, completeness, and proper documentation.
- Creates and maintains employee profiles in the home care platform, ensuring data integrity and consistency.
- Conducts regular file audits to verify adherence to onboarding standards and compliance requirements.
- Collaborates with internal teams to address onboarding challenges, provides regular updates to address concerns promptly, and ensures smooth employee readiness.
- Contributes to process improvements to streamline workflows and enhance overall efficiency.
- Actively participates in team meetings, contributing ideas for continuous improvement and operational excellence.
- Uses Human Resource platforms efficiently and accurately (e.g., Workday, ADP, ApplicantStack, i9 Vantage, Verified First, etc.).
- Responds to and process assigned tickets from the internal ticketing system promptly and efficiently.
- Maintains access to the security of highly sensitive materials, upholding confidentiality standards.
- Participate in other projects or duties as assigned.
Benefits
- Medical, Dental, and Vision insurance
- Employer Paid Basic Life Insurance and AD&D
- Voluntary Life Insurance (Employee/Spouse/Child)
- Health Care and Dependent Care Flexible Spending Accounts
- Pre-Tax and Post --Tax Commuter and Parking Benefits
- 401(k) Retirement Savings Plan with Company Match
- Paid Time Off
- Paid Parental Leave
- Short-Term and Long-Term Disability
- Tuition Reimbursement
- Employee Discounts (retail, hotel, food, restaurants, car rental and much more!)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
