On-Site Recruitment Coordinator (Temporary Employee)

Mindrift • Sunnyvale, CA

1d • Onsite

About The Position

Toloka AI is seeking On-Site Recruitment Coordinators to support participant recruitment and daily operations for an on-site research project in Santa Clara Valley, California. Coordinators recruit and schedule participants, welcome them on arrival, guide them through check-in, and help ensure each day runs smoothly. They serve as the main on-site point of contact for participants, helping them feel comfortable, informed, and supported throughout their visit.

The coordinators work as a team of four, sharing responsibilities to keep recruitment, scheduling, and on-site activities organized. This is a full-time, on-site temporary employee position, Monday through Friday, with an expected assignment period beginning on or about November 1, 2026 and continuing through approximately March 2027. The role is non-exempt and hourly, paying $30 per hour. The assignment period is an estimate and does not guarantee employment for any specific term; employment is at-will.

Requirements

• At least 1 year of experience in a people-facing role, such as hospitality, events, front desk operations, customer service, or coordination.
• Strong interpersonal skills and a warm, patient, approachable communication style.
• Excellent organizational skills and the ability to manage multiple schedules and priorities.
• A calm, practical, and solution-oriented approach to unexpected situations.
• Clear and professional verbal and written communication skills in English.
• Reliability, punctuality, and flexibility when schedules or priorities change.
• Confidence using smartphones, messaging applications, and basic spreadsheets.
• Availability to work on site full-time, Monday through Friday, in Santa Clara Valley.

Nice To Haves

• Experience supporting recruitment, hiring, or volunteer coordination.
• Familiarity with the South Bay / Santa Clara Valley area and its local communities.
• Proficiency in additional languages.
• First aid certification.

Responsibilities

• Recruit participants for research sessions through local outreach, in-person conversations, phone calls, and messages.
• Identify potential participants, explain the research opportunity, and encourage eligible individuals to sign up.
• Assist with participant screening, registration, scheduling, and required paperwork.
• Follow up with interested participants, answer questions, and help them complete registration.
• Send booking confirmations and reminders to encourage attendance and reduce no-shows.
• Welcome participants on arrival, manage check-in, and guide them through the next steps.
• Serve as the main point of contact for participants on site and help them feel comfortable and supported throughout their visit.
• Coordinate daily schedules, manage rescheduling requests, and help fill last-minute openings.
• Keep the site organized, stocked, and prepared for each session.
• Track recruitment progress, daily attendance, and participant records, and share brief end-of-day updates with the team.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed