On-Site Recruitment Coordinator (Temporary Employee)
About The Position
Toloka AI is hiring On-Site Recruitment Coordinators to support participant recruitment and daily operations for an on-site research project in Santa Clara Valley, California. Coordinators recruit and schedule participants, welcome them on arrival, guide them through check-in, and help ensure each day runs smoothly. They serve as the main on-site point of contact, helping participants feel comfortable, informed, and supported throughout their visits. Coordinators work alongside three other coordinators to organize recruitment, scheduling, and on-site activities. This is a full-time, on-site, temporary, non-exempt hourly employee position. The estimated assignment period is November 1, 2026 through approximately March 2027; the period is an estimate and does not guarantee employment for a specific term. Employment is at-will. The role is based in Santa Clara Valley (South Bay), California, and the exact site address will be shared with selected candidates. The hourly rate is $30.
Requirements
- At least 1 year of experience in a people-facing role, such as hospitality, events, front desk operations, customer service, or coordination.
- Strong interpersonal skills and a warm, patient, approachable communication style.
- Excellent organizational skills and the ability to manage multiple schedules and priorities.
- A calm, practical, and solution-oriented approach to unexpected situations.
- Clear and professional verbal and written communication skills in English.
- Reliability, punctuality, and flexibility when schedules or priorities change.
- Confidence using smartphones, messaging applications, and basic spreadsheets.
- Availability to work on site full-time, Monday through Friday, in Santa Clara Valley.
Nice To Haves
- Experience supporting recruitment, hiring, or volunteer coordination.
- Familiarity with the South Bay / Santa Clara Valley area and its local communities.
- Proficiency in additional languages.
- First aid certification.
Responsibilities
- Recruit participants through local outreach, in-person conversations, phone calls, and messages.
- Identify potential participants, explain the research opportunity, and encourage eligible individuals to sign up.
- Assist with participant screening, registration, scheduling, and required paperwork.
- Follow up with interested participants, answer questions, and help them complete registration.
- Send booking confirmations and reminders to encourage attendance and reduce no-shows.
- Welcome participants, manage check-in, and guide them through next steps.
- Serve as the main on-site point of contact and help participants feel comfortable and supported.
- Coordinate daily schedules, manage rescheduling requests, and help fill last-minute openings.
- Keep the site organized, stocked, and prepared for each session.
- Track recruitment progress, daily attendance, and participant records, and share brief end-of-day updates with the team.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
