On-Call Administrative Support Assistant III – Volunteer Program – Denver Parks and Recreation

City and County of Denver•Denver, CO

22d•Hybrid

About The Position

This is an on-call, part-time, hourly role working approximately 20 hours per week, with a maximum of 39 hours per week. The position offers a pay range of $21.26 - $25/hour and eligibility for the City and County of Denver’s 457b retirement plan. On-call positions may have routine or variable work schedules. The role supports the Volunteer Program within Denver Parks and Recreation by providing clerical and administrative support for volunteer coordination efforts, including scheduling, calendar management, data entry, purchasing support, vendor communication, and general administrative assistance. The ideal candidate is organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced environment.

Requirements

Graduation from high school or the possession of a GED, HiSET or TASC Certificate
Two (2) years of clerical experience
Additional appropriate education may be substituted for the minimum experience requirements
By position, requires a valid Driver’s License at the time of application. Licenses and certifications must be kept current as a condition of employment.
Proficient with standard office software, including Microsoft Outlook, Word, and Excel
Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.

Nice To Haves

Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
Able to work independently, take initiative, and complete assignments with minimal supervision
Demonstrates strong problem-solving skills and sound judgment while knowing when to escalate questions or concerns
Thorough and accurate in completing administrative tasks, scheduling, data entry, and recordkeeping
Quick learner who can adapt to new systems, processes, and changing program needs
Possesses strong communication and customer service skills when working with staff, volunteers, vendors, and the public
Reliable, professional, and responsive with strong follow-through on assignments and deadlines.
Experience with customer service, office coordination, scheduling, calendar coordination, purchasing processes, or administrative support is desirable

Responsibilities

Examine and evaluate a variety of information to determine correctness, completeness, and adherence to program requirements; verify and correct information as needed.
Utilize computer software and databases to input, maintain, retrieve, and organize volunteer and program information and generate reports.
Perform data entry and maintain accurate records related to volunteer scheduling, participation, communications, purchasing, and program activities.
Maintain staff and volunteer calendars, assist with scheduling meetings and volunteer activities, and audit calendars to ensure accuracy and coordination across programs and events.
Create, edit, format, and revise letters, emails, reports, spreadsheets, forms, and other program materials using standard office software.
Assist with ordering supplies and materials, prepare purchase requisitions, track orders, and communicate with vendors regarding purchases, deliveries, and invoices.
Prepare and process invoices, vouchers, requisitions, and related documentation according to City and agency procedures.
Provide the public, volunteers, and staff with general and explanatory information; answer questions and resolve routine administrative issues within established guidelines.
Compile information and generate reports and spreadsheets; assist in organizing and maintaining electronic and physical filing systems.
Prepare and process a variety of documents according to established guidelines and procedures.
Operate standard office equipment and perform general clerical support duties.
Perform other related duties as assigned.
Employees may be re-deployed to work in other capacities in their own agencies or in other City agencies to support core functions of the City during a City-wide emergency declared by the Mayor.