Administrative Assistant- Parks Recreation

City Of League City•League City, TX

9h•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative, clerical, and customer service support to a department within the City. This position is responsible for performing a wide variety of office support duties that require knowledge of departmental procedures, policies, and City operations. The Administrative Assistant serves as a primary point of contact for internal staff, external agencies, and the general public, ensuring efficient communication, organization, and workflow. Duties may include document preparation, data entry, records management, scheduling, purchasing support, and assistance with basic financial or human resources processes. Accuracy, confidentiality, professionalism, and strong organizational skills are essential for success in this role. Duties and responsibilities may be modified at any time to meet the needs of the organization.

Requirements

High school diploma or GED.
Two (2) years of progressively responsible administrative or clerical experience.
An equivalent combination of education, training, and experience may be explained in lieu of formal education.
Knowledge of general office procedures, recordkeeping, and administrative practices.
Skill in the use of standard office equipment and Microsoft Office applications.
Ability to communicate clearly and professionally, both verbally and in writing.
Ability to organize work, manage multiple priorities, and meet deadlines.
Ability to explain policies and procedures to the public in a courteous manner.
Ability to maintain confidentiality and exercise sound judgment.
Ability to sit or stand for extended periods, perform repetitive hand motions, lift and carry up to 20 pounds occasionally, and operate a computer and other office equipment.

Nice To Haves

Associate degree or coursework in business administration, office management, or a related field.
Experience in a municipal or governmental environment.
Experience using financial, HR, or records management software systems.

Responsibilities

Provide administrative and clerical support to department leadership and staff.
Prepare correspondence, reports, spreadsheets, agendas, and other documents.
Maintain electronic and paper filing systems in accordance with records retention requirements.
Answer phones, respond to emails, and assist the public in person with inquiries and requests.
Schedule meetings, maintain calendars, and coordinate logistics as needed.
Process purchase requisitions, invoices, travel requests, and other administrative forms.
Enter, update, and maintain data in departmental and City-wide systems.
Assist with budget tracking, payroll documentation, or basic accounting tasks as assigned.
Maintain confidentiality of sensitive personnel, financial, and operational information.
Coordinate with other departments and external agencies as needed.
Perform other duties as assigned.