Officer Manager 1 - Contracted Services
About The Position
Responsible for supporting the smooth and efficient operation of the Purchasing Services Department. This role provides administrative support to staff, coordinates meetings and departmental activities, manages office supplies, and assists with day-to-day office operations. Ensures that workflows run efficiently, maintains organized records, and supports staff and visitors as needed. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously while contributing to a productive and well-functioning office environment.
Requirements
- High School Diploma required.
- Minimum of 1-3 years.
- Proven experience in an administrative or office support role, with strong organizational and multitasking abilities.
- Proficiency in using office software, including word processing, spreadsheet, and presentation tools.
- Excellent verbal and written communication skills, with a customer-service-oriented approach.
- Strong attention to detail and accuracy in completing tasks.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Professional demeanor and ability to maintain confidentiality.
- Strong interpersonal skills, with the ability to interact effectively with employees, visitors, and external stakeholders.
- Knowledge of office management principles and procedures.
- Ability to adapt to changing priorities and handle unexpected situations.
- Positive attitude and willingness to contribute to a positive work environment.
Nice To Haves
- Familiarity with basic HR processes and procedures is desirable.
Responsibilities
- Greet and assist visitors, answering inquiries, and directing them to the appropriate personnel or department.
- Manage incoming and outgoing correspondence, including mail, emails, and phone calls, ensuring timely responses and appropriate distribution.
- Maintain office supplies inventory, anticipate needs, and place orders to ensure availability of necessary items.
- Coordinate meetings and appointments, including scheduling, preparing agendas, arranging facilities, and distributing relevant materials.
- Assist in the preparation of reports, presentations, and other documentation, ensuring accuracy and adherence to formatting guidelines.
- Maintain and update employee records, including contact information, leave requests, and performance evaluations, ensuring confidentiality and accuracy.
- Oversee the maintenance of office equipment, including computers, printers, and telecommunication systems, coordinating repairs or replacements as needed.
- Assist in budget monitoring and expense tracking, providing support in maintaining financial records and processing invoices.
- Coordinate travel arrangements and accommodations for employees, ensuring efficient and cost-effective solutions.
- Support HR-related tasks, including onboarding new employees, coordinating training sessions, and assisting with employee benefits administration.
- Assist in organizing office events, such as team-building activities, celebrations, or conferences, including venue selection, catering, and logistics coordination.
- Foster a positive, inclusive office culture that promotes teamwork, collaboration, and effective communication among employees.
- Performs other job-related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
