Office & Workplace Lead

Broccoli AI • San Francisco, CA

1d • $105,000 - $120,000 • Onsite

About The Position

The Office & Workplace Lead is responsible for creating an exceptional workplace experience for every employee and guest who walks through our doors. This role owns the daily operations of our office, ensuring our environment is organized, well-equipped, welcoming, and running smoothly. From welcoming new employees and furnishing workspaces to managing vendors, office budgets, inventory, events, and facilities, you'll be the person who keeps Broccoli operating behind the scenes. This role is perfect for someone who loves organization, thrives in fast-paced environments, anticipates needs before others see them, and enjoys creating memorable experiences.

Requirements

• 3–5+ years in office management, workplace operations, hospitality, facilities, or executive support.
• Exceptional organizational skills.
• Strong attention to detail.
• Excellent communication skills.
• Comfortable managing multiple priorities simultaneously.
• Experience negotiating with vendors.
• Budget management experience.
• Proficiency with Google Workspace and common workplace software.
• Self-starter who thrives with autonomy.

Nice To Haves

• Notice problems before anyone else.
• Love creating beautiful, functional workspaces.
• Enjoy serving others and making their day easier.
• Can juggle twenty moving pieces without losing your cool.
• Take ownership rather than waiting for direction.
• Believe details matter.
• Enjoy building systems that scale.

Responsibilities

• Own all day-to-day office operations for two locations.
• Maintain a clean, organized, and welcoming workplace.
• Manage conference rooms, common areas, kitchens, and storage.
• Coordinate office moves and workspace changes.
• Maintain office security, badges, and access.
• Purchase and manage all office furniture and equipment.
• Order desks, chairs, monitors, accessories, and ergonomic equipment.
• Maintain inventory of office assets.
• Coordinate workstation setup for all new hires.
• Manage repairs, replacements, warranties, and vendor relationships.
• Manage relationships with building management and service providers.
• Coordinate cleaning, maintenance, deliveries, and office services.
• Negotiate pricing and maintain vendor contracts.
• Ensure vendors meet Broccoli's service standards.
• Welcome visitors and create an outstanding first impression.
• Plan office celebrations, lunches, team events, and special occasions.
• Coordinate snacks, beverages, supplies, and employee amenities.
• Support company meetings and All Hands events.
• Help maintain Broccoli's culture through thoughtful workplace experiences.
• Manage office purchasing within budget.
• Track inventory and replenish supplies.
• Process purchase requests.
• Identify opportunities to reduce costs while improving employee experience.
• Prepare workstations before Day One.
• Coordinate with IT to ensure equipment is ready.
• Prepare welcome packages.
• Ensure every new employee has an exceptional onboarding experience.
• Assist leadership with operational projects.
• Coordinate travel logistics when needed.
• Support company events and executive meetings.
• Maintain organizational systems and documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed