Office Support Specialist

Aston Carter•Seminole, FL

1d•$23 - $26•Onsite

About The Position

The Office Support Specialist serves as the primary administrative support for a small, industrial office environment. This role is ideal for someone who enjoys hands-on administrative work, regular customer interaction, and providing day-to-day operational support. The position suits a highly detail-oriented and organized professional who feels comfortable in a smaller, non-corporate setting and values stability in an administrative career.

Requirements

1–3+ years of administrative, office, or customer support experience.
Demonstrated strong attention to detail and accuracy, especially for invoicing and data entry tasks.
Ability to multitask effectively in a small office environment with changing priorities.
Basic proficiency with Microsoft Office, including Excel, Outlook, and Word.
Strong written and verbal communication skills for interacting with customers, vendors, and colleagues.
Reliability and consistency, with the ability to work independently and manage daily responsibilities with minimal supervision.
Experience providing administrative support, office support, and office management assistance.
Comfort with customer service responsibilities, including phone, email, and in-person interactions.
Competence in data entry and general administrative tasks.

Nice To Haves

Interest in a long-term, stable administrative role rather than rapid career progression.
Comfort working in a small front office attached to a manufacturing environment.
Ability to adapt to both part-time (32–35 hours per week) and full-time (40 hours per week) schedules as business needs evolve.
Familiarity with basic billing processes and handling customer and vendor invoices.
Experience working in a non-corporate, industrial office setting is beneficial.
Comfort working independently while contributing to a tight-knit, collaborative team.

Responsibilities

Enter and manage purchase orders and assist with order processing to ensure accurate and timely fulfillment.
Place orders for materials and operational supplies to support ongoing production and office needs.
Coordinate shipment scheduling and track deliveries, keeping internal stakeholders informed of order status.
Process and enter customer and vendor invoices with a high degree of accuracy.
Send invoices and provide basic billing support, helping to maintain smooth accounts receivable processes.
Provide front desk coverage by greeting visitors, answering phones, and responding to emails in a professional and courteous manner.
Deliver basic customer service to clients and vendors, addressing questions and routing inquiries appropriately.
Perform general data entry, filing, and administrative support to keep records organized and up to date.
Support day-to-day office operations as needed, stepping in where necessary to ensure the office runs smoothly.
Use Microsoft Office tools such as Excel, Outlook, and Word to complete administrative tasks, track information, and communicate with internal and external contacts.