Office Support Specialist

Tribe Management inc•Delta, BC

3d•Onsite

About The Position

Tribe Management is part of the Tribe Property Technologies family and is one of the largest strata, condo, and rental management companies in Canada, with offices in Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary, and Cambridge. Our Tribe Management division specializes in strata and rental management services, supporting the day‑to‑day operations of residential and mixed‑use communities across our portfolio. We combine an obsession with technology and a genuine passion for creating vibrant communities, delivering property management with heart. The Office Support Specialist provides broad administrative support and helps maintain the smooth and efficient day-to-day operation of Tribe’s business. This role works closely with a variety of internal and external stakeholders, including Property Managers, contractors, vendors, community residents, and members of the public. The successful candidate brings strong organizational, time management, and customer service skills and contributes to a professional, responsive, and service-focused office environment.

Requirements

Post-secondary education in Office Administration or a related field
1+ year of experience in an administrative, reception, or service-based role
Strong communication, organization, and time management skills
Ability to lift and move boxes or packages up to 25 lbs
Professionalism and discretion when handling sensitive and confidential information
Strong problem-solving skills with the ability to prioritize tasks effectively

Nice To Haves

Experience in property management is an asset, but not required
Experience with Condo Manager, Yardi, or Zoho is an asset
And last but not least a great sense of humor and a smile

Responsibilities

Sort and distribute incoming mail and packages across departments
Prepare outgoing shipments, including packaging, labeling, and postage
Operate mailroom equipment and manage domestic and international shipping requirements
Coordinate courier pickups and track deliveries
Maintain mailroom and related office supply inventory
Scan and process invoices; support document preparation for large mailings (e.g., AGM/SGM packages)
Provide general administrative support, including reception relief and document processing
Maintain accurate records and ensure confidentiality of all materials
Follow company procedures and support continuous improvement of office processes
Assist with ad hoc administrative tasks as assigned