Office Support Specialist

Hilton Displays LLC•Greenville, SC

2d•$15 - $17•Onsite

About The Position

Hilton Displays is seeking a professional, motivated, and friendly Office Support Specialist to provide front-desk and administrative support in a fast-paced environment. The role delivers helpful interactions with guests, callers, customers, employees, and other stakeholders, and is suited to someone who enjoys multitasking and working with a variety of people. The position requires dependable attendance and on-site availability during regular business hours, Monday through Friday, 8:00 AM to 5:00 PM.

Requirements

High school diploma or GED required.
Proficiency in Outlook, Excel, Microsoft Suite, and office management software, such as an ERP manufacturing system.
Familiarity with office management procedures and basic accounting principles.
Ability to work independently and as part of a team.
Exceptional listening, verbal, and written communication skills.
Excellent customer service skills.
Strong attention to detail.
Dependable, prompt, regular in-person attendance and availability to work on-site during regular business hours.
Availability to work Monday through Friday, 8:00 AM to 5:00 PM.

Nice To Haves

Associate’s degree in a related field.
One to two years of clerical experience in a fast-paced environment.

Responsibilities

Meet and greet guests and visitors in the lobby.
Answer incoming calls on the main line, assist callers, and route calls to the appropriate departments.
Respond to customer questions in person, by telephone, and by email; address inquiries from employees and internal and external stakeholders or refer them to the appropriate person or department.
Provide administrative support, share information and notifications, answer phones, provide information about policies and procedures, and screen, respond to, and distribute mail as appropriate.
Process purchase orders, service orders, stand-alones, turnovers, and change orders.
Assist employees with car, flight, and hotel travel arrangements.
Order supplies for the office.
Create purchase orders and work order packets for processing using Infor Visual.
Manage the subcontractor insurance database as needed using Microsoft SharePoint.
Organize and independently complete multiple assigned tasks and projects within specified deadlines.
Assist with planning and execution of special events, including organization-wide meetings, board meetings, employee recognition events, holiday parties, and retirement celebrations.
Work with departments and organizational levels as needed.