Office Support | Data Manager

Person County Schools•Roxboro, NC

About The Position

The Office Support Administrative Assistant/Data Manager maintains accounting records, the student data management system, and provides administrative and receptionist support to school administration. The role supports accurate system-wide record maintenance, student orientation, registration, and scheduling, and helps ensure database security, backups, reporting, and data exchange processes. The position follows Person County Schools policies and applicable state and federal regulations, maintains confidentiality, and performs other duties as assigned by the Principal or supervisor. This is a 12-month, non-exempt, at-will position paid according to the state salary schedule plus a local supplement.

Requirements

High school degree required.
Three years of experience in an office environment with responsibility for a wide variety of complex duties, including accounting and data management.
Strong computer, accounting, and communication skills.
Functional knowledge of computers and all aspects of Microsoft Office Professional software programs.
Considerable knowledge of data management.
Ability to communicate clearly and concisely, orally and in writing, with school personnel, employees, and central office staff while complying with confidentiality requirements.
Ability to work with a high degree of accuracy and strong organizational skills.
Ability to interact with the public professionally and establish and maintain effective working relationships.
Ability to key accurately at a high rate of speed for prolonged periods.
Ability to read, comprehend, and prepare job-related forms, reports, spreadsheets, records, documentation, and correspondence; follow standard conventions of grammar and writing.
Ability to apply logical or scientific thinking, collect data, establish facts, draw valid conclusions, and use common-sense understanding to carry out instructions.
Ability to deal effectively with people, perform under stress, adapt to emergency situations, and be sensitive to cultural differences.
Ability to operate a motor vehicle and use automated office, printing/graphic arts, audiovisual/electronic, communication, and job-specific equipment.

Nice To Haves

Two-year business degree preferred.

Responsibilities

Follow Person County Schools rules, policies, and procedures, as well as state and federal regulations pertaining to school issues.
Assist with preparation and maintenance of the school's student database and support accurate system-wide record maintenance.
Maintain appropriate software-program backups and system security.
Prepare customized reports using database design techniques.
Assist in creating interface procedures and automated processes between database structures.
Use query or business intelligence tools to create ad hoc queries and reports.
Write, edit, prepare, or coordinate correspondence, reports, charts, graphs, and other printed materials; research content for correctness and applicability.
Screen and route materials according to communication content, using detailed knowledge of organizational operations and work status.
Maintain strict confidentiality for personnel matters.
Strive to maintain and improve professional competence and participate in development and support of the broad school vision.
Assist with implementation of student orientation, registration, and scheduling.
Perform other duties and responsibilities as requested by the Principal or assigned by the supervisor.