Office Specialist

State of Oregon•Prineville, OR

1d•$3,515 - $4,738•Onsite

About The Position

The Oregon Department of Transportation (ODOT) Delivery and Operations Division – Region 4, District 10 in Prineville is seeking an Office Specialist. This role provides essential administrative and clerical support to the transportation maintenance manager and area crews, playing a crucial part in ensuring compliance with district and agency values, policies, procedures, and laws. ODOT is committed to providing a safe and reliable multimodal transportation system and encourages applications from individuals of all backgrounds and abilities.

Requirements

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
An associate degree in any field.
An equivalent combination of education and experience.

Nice To Haves

Exceptional internal and external customer service skills.
Strong computer skills including data entry and using Microsoft Office Suite (Word, Excel and Outlook).
Experience coordinating many different activities and proactively working independently and within a team environment.
Excellent verbal and written communication skills.

Responsibilities

Act as the public contact for the district and region office in person, by phone and by computer.
Order supplies, perform general filing and typing, create forms, documents and letters, schedule meetings, make travel arrangements and perform other office support tasks.
Maintain confidentiality of general office proceedings and research policies, union contracts, tort claims, public records requests, and cost and expenditure reports.
Operate office machines such as computers, copiers, postage meters and scanners.
Prepare vendor invoices for payment including appropriate coding and data entry in computer systems.
Ensure that all employee payroll entries are correct and timecards are coded correctly.
Attend meetings, create meeting agendas, take minutes and distribute materials.
Monitor area budgets weekly for overages and report balances regularly to the maintenance manager.