Office Specialist

River Delta Unified School District•Rio Vista, CA

4h•Onsite

About The Position

To perform clerical functions in support of the assigned school site; data entry and preparing correspondence from rough draft, answering phones, serving as receptionist; and to perform a variety of tasks relative to assigned area of responsibility. This is the entry level class within the clerical/secretarial series. Employees at this level perform the full range of duties assigned to the class and receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Attendance Secretary and Secretary classes in that these latter classes assume lead responsibilities for lower-level staff and perform much more complex clerical, secretarial and technical functions.

Requirements

One year of general clerical experience.
Equivalent to completion of the twelfth grade.
Proficiency test must be passed with a minimum score of 75%.
Typing test is required, with a minimum passing score of 30 WPM.
Knowledge of English grammar, spelling, and punctuation.
Knowledge of modern office practices and procedures, including computers.
Knowledge of methods and procedures of data entry.
Knowledge of mathematical principles.
Ability to learn District and school policies and procedures.
Ability to perform a wide variety of clerical duties in support of an assigned function.
Ability to operate office equipment including a computer.
Ability to use Microsoft Office Suite proficiently.
Ability to master new computer-based office software as required.
Ability to maintain reliable, punctual, and regular attendance.
Ability to understand and follow oral and written instructions.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective and mutually productive working relationships with those contacted in the course of work.
Ability to focus on details of work content, work steps, and final work products.
Ability to display honesty, adherence to principals, personal accountability, and confidentiality.
Ability to present self as a positive representative of the organization.
Ability to maintain emotional stability and self-control under pressure, challenge, adversity.
Ability to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating assigned equipment.
Ability to maintain mental capacity which allows the capability of making sound decisions, demonstrating intellectual capabilities, oral comprehension, oral expression, auditory understanding, memorization, and written comprehension.

Nice To Haves

Proficiency test may be waived with the possession of an A.A. degree or higher. Please send your official transcripts to [email protected].

Responsibilities

Perform a variety of clerical functions in support of the assigned school site and Principal; including data entry and preparing general correspondence from rough draft; type, proofread and edit a variety of documents.
Maintain records regarding school lunch programs.
Maintain files and records; retrieve files for staff.
Act as receptionist, answer the phone and assist the general public, in person and over the phone; provide assistance and respond to students, parents, faculty, and the general public; screen calls and visitors; take messages as necessary.
Maintain files for records; maintain files for staff.
Maintain CUM records, request records from previous schools, maintain record of CUM files requested, received, and sent.
Assist in maintaining attendance records verify students notes and ensure accuracy, key attendance notes into computer.
Assist ill or injured students; contact parents, administer first aid in accordance with established procedures.
Receive, open, sort, screen and distribute mail.
Perform other related duties as assigned.