Office Specialist/Hickiwan, AZ

Tohono O'odham Nation • Hicikiwan, AZ

5d • $20 - $21 • Onsite

About The Position

Under close supervision, provides day-to-day secretarial assistance to a director, office manager, and/or administrative assistants. Work is reviewed during and after each assignment for accuracy, timeliness, and compliance with established standards. Most tasks are covered by detailed instructions or procedures. Depending on the assignment, the incumbent may not perform every duty listed. The position is located in Hickiwan, Arizona.

Requirements

• High school diploma or GED and one year of general clerical work experience, or an equivalent combination of training, education, and work experience demonstrating the ability to perform the duties.
• Type 40 WPM for Full Level or 30 WPM for CLI.
• Demonstrate 60% proficiency in grammar, spelling, and math for Full Level, or 55% proficiency for CLI.
• Knowledge of Tohono O'odham culture, customs, and traditions.
• Knowledge of English grammar, punctuation, spelling, and basic math.
• Knowledge of clerical office practices and procedures; alphabetic, numerical, and chronological filing methods; business telephone etiquette and procedures, including multi-line equipment and message taking; basic bookkeeping; and applicable federal, state, and tribal laws, regulations, and requirements.
• Skill in providing superior customer service to internal and external customers.
• Ability to write legibly, operate office equipment, organize and prioritize work, compile and prepare reports, and communicate effectively verbally and in writing.
• Ability to establish and maintain positive working relationships with employees and the public; maintain confidential information; work independently and meet strict timelines; work extended hours and various schedules; and travel within the interior and exterior boundaries of the Tohono O'odham Nation.
• A criminal background check, including a 39-month Motor Vehicle Record, is required upon recommendation for hire.
• May be required to possess and maintain a valid driver's license, with no DUIs or major traffic citations within the last three years.
• If required to operate program vehicles, must meet the Tohono O'odham Nation tribal employer's insurance requirements for a driver's permit.
• Depending on department needs, may be required to demonstrate fluency in both Tohono O'odham and English as a condition of employment.

Responsibilities

• Act as a receptionist; greet the public and employees in person or by phone and obtain or provide information.
• Transfer calls, take messages, assist customers with forms and documents, schedule appointments, distribute and receive documents, and verify them for accuracy and completeness.
• Design or modify filing systems and file information alphabetically, numerically, and chronologically according to office procedures.
• Locate and retrieve records from manual or computerized systems; create, purge, update, correct, merge, assemble, deliver, and pick up files as needed.
• Send and receive documents by fax, use inter-office or U.S. mail, and process outgoing mail.
• Type or enter documents such as memos, letters, reports, minutes, labels, dockets, and receipts using a computer, printer, and/or typewriter.
• Compose correspondence for supervisor or manager review and complete forms to process requests or claims.
• Proofread and spell-check documents, copy documents, and create charts, forms, and logs to meet departmental needs.
• Perform other job-related duties as assigned and contribute to a team effort.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED