Office Specialist- Graveyard Shift Position

City of Shreveport•Support, LA

5d•Onsite

About The Position

This clerical position involves complex administrative tasks and may include serving as a backup timekeeper or LOGOS processor. The role requires proficiency in PC and terminal use for typing and generating various documents, data input, and filing. Additionally, the specialist will operate common office machines, perform administrative support, potentially manage databases, and procure goods and services. The position may also involve budget preparation, expense reporting, customer interaction, minute-taking, assisting in employee interviewing and training, and providing guidance on work quality. Other duties as assigned are also part of the role.

Requirements

High school or GED from an accredited institution.
Four (4) years direct experience in clerical/administrative support work which involves similar tasks and processes.
Knowledge of word processing and spreadsheets.
Knowledge of payroll, purchasing, budget, accounting, and paying document processes.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
Tasks may involve extended periods of time at a keyboard or work station.
Requires visual perception and ability to communicate orally.
Job must be performed with or without accommodations.

Nice To Haves

May serve as the back-up timekeeper or LOGOS processor.
May maintain fleet database.
May procure goods and services.
May compile expense and forecast data for budget preparation and management.
May submit expense and/or revenue reports for accounting.
May have substantial customer contact.
May attend meetings, take and transcribe minutes or other records of meetings.
Assists in interviewing and selecting new office-based employees.
Trains new employees in office procedures and routines.
Provides guidance on quality and quantity of work within established lines of authority.
May provide corrective instruction.
May participate in performance evaluations.

Responsibilities

Uses PC or terminal keyboard to type or generate memos, letters, reports, or other established formats for information and/or data.
Inputs data, statistics and/or other information to established formats; files and retrieves documents, both manual and electronic.
May use other common office machines such as typewriter, copier, tape recorder, fax, and calculator.
Performs administrative support functions; may serve as designated "timekeeper" or LOGOS operator; may maintain fleet database; may procure goods and services.
May compile expense and forecast data for budget preparation and management; may submit expense and/or revenue reports for accounting.
May have substantial customer contact; may attend meetings, take and transcribe minutes or other records of meetings.
Assists in interviewing and selecting new office-based employees; trains new employees in office procedures and routines.
Provides guidance on quality and quantity of work within established lines of authority.
May provide corrective instruction.
May participate in performance evaluations.
Performs other duties as assigned or required.