Office Specialist- Treasurer

Consolidated Municipality of Carson City • Carson City, NV

1d • Onsite

About The Position

The Office Specialist provides technical, complex, or specialized office support to the Carson City Treasurer’s Office under general supervision. The role involves financial and clerical work, including maintaining and reconciling records, processing payments, preparing reports and correspondence, supporting the public and City staff, and performing general office duties. The position is full-time and FLSA non-exempt, based in Carson City, Nevada.

Candidates may choose between the Employer-Paid PERS and Employee/Employer-Paid PERS retirement plans. The posting also references benefits provided under the Carson City Employees Association labor contract. New employees serve a 12-month probationary period and must pass a fingerprint-based background investigation and drug screen. Employment is contingent on maintaining required licenses and certificates. Employees may be required to work during emergencies, including on a non-traditional schedule or outside normal duties, and may need to complete Incident Command System training.

Requirements

• High school diploma or GED, or equivalent education, training, and experience as determined by Human Resources.
• Two years of clerical experience, or an equivalent combination of education, training, and experience as determined by Human Resources.
• Knowledge of departmental policies and procedures, office administration, recordkeeping, bookkeeping, financial records, business arithmetic, and applicable regulations and statutes.
• Knowledge of word-processing, data-entry, reporting, database, and spreadsheet applications.
• Knowledge of business correspondence, standard document formatting, and correct business English, including spelling, grammar, and punctuation.
• Ability to perform complex or specialized office support work; review, post, balance, and reconcile financial records; and prepare accurate, timely reports.
• Ability to interpret and explain rules, policies, and procedures; analyze office administrative problems; and use initiative and independent judgment within established guidelines.
• Ability to organize work, set priorities, meet deadlines, maintain files, compose correspondence, and compile information for reports.
• Ability to establish effective working relationships and communicate successfully with City staff, commissioners, contractors, and the public in person and by telephone.
• A valid driver’s license may be required.
• Required licenses and certificates, if applicable, must be maintained in active status and in good standing during employment.
• Must pass a fingerprint-based background investigation and drug screen as a condition of employment.

Responsibilities

• Perform complex, technical, or specialized office support work using independent judgment and knowledge of departmental activities.
• Develop and manage databases and spreadsheets, create special report formats, and enter, retrieve, review, and correct data using a computer.
• Review and reconcile reports, journals, budgets, payroll, and other financial or business data.
• Maintain subsidiary ledgers; audit and reconcile reports and information; post data and, when applicable, generate general ledger entries.
• Determine bails, fines, fees, and other monies due to the City in accordance with applicable rules and regulations, and ensure receipts are regularly balanced.
• Research and assemble information from various sources to complete forms, prepare reports, perform calculations, and support department projects or recommendations.
• Provide information to the public and City staff using judgment and interpreting policies, rules, or procedures.
• Arrange meetings, including notifying attendees and reserving rooms; make lodging or meal arrangements when needed.
• Organize, maintain, and purge departmental files; assist with official City records and prepare special and periodic reports.
• Prepare and type correspondence, reports, forms, contracts, and specialized documents; proofread materials for accuracy, completeness, and compliance.
• Train others in work procedures or direct others on a project or relief basis when needed.
• Operate standard office equipment and provide technical support related to the assigned department.
• Act as receptionist by screening visitors and calls, directing inquiries, or responding to calls that require interpretation of policies, rules, or procedures.
• Contribute to effective customer service and teamwork, and maintain courteous, cooperative interactions with the public and City staff.

Benefits

• Nevada PERS retirement plan, with a choice between Employer-Paid PERS and Employee/Employer-Paid PERS.
• Benefits provided under the Carson City Employees Association labor contract.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED