Office Specialist

UniUni • Richmond, BC

1d

About The Position

This role ensures the office runs smoothly, professionally, and efficiently while providing timely support to employees and visitors.

Requirements

• At least 3 years of experience in reception, administration, customer service, or office support.
• Fluent written and oral communication skills in English and Mandarin.
• Proficient in Microsoft Office and common office equipment.
• Detail-oriented, proactive, responsible, and able to multitask in a fast-paced environment.
• Strong communication, coordination, organization, and problem-solving skills.

Nice To Haves

• Bachelor’s degree in administration, Business Management, or a related field preferred.
• Experience in event support, travel coordination, or large / fast-growing companies is preferred.

Responsibilities

• Welcome and register visitors and provide professional reception service.
• Answer and transfer phone calls, take messages, and respond to daily inquiries.
• Maintain a professional front desk image and ensure the reception area is clean and organized.
• Support daily office communication and general administrative requests.
• Manage office supply procurement, distribution, and inventory control.
• Monitor stock levels and arrange replenishment based on office needs.
• Maintain accurate records for office supplies, administrative materials, and related expenses.
• Maintain and update fixed asset records, including registration, tracking, maintenance, and regular audits.
• Support office equipment management and follow up on repair or replacement requests.
• Ensure front desk equipment, meeting room equipment, and common office equipment are functioning properly.
• Manage meeting room reservations and conduct daily checks to ensure rooms are ready for use.
• Inspect and maintain common areas, including the pantry, reception area, meeting rooms, and shared office spaces.
• Act as the contact person with property management and support daily facility-related issues.
• Support public facility setup and account management to ensure business continuity.
• Arrange and coordinate business travel, including flights and hotel bookings.
• Support travel cost control by following company travel policy and booking standards.
• Verify, manage, and follow up on company bills, including courier, telecom, internet, utilities, and other office-related expenses.
• Support company events, meetings, team-building activities, and other office activities.
• Provide logistics support before, during, and after events.
• Help maintain a professional corporate image during internal and external activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level