Office Specialist
About The Position
Are you able to multitask, enjoy engaging with people, and thrive in a fast-paced environment? Do you have strong communication skills and a passion for enhancing the employee experience, delivering quality service, and advocating for those you support? If so, the Office Specialist position may be the perfect opportunity for you! As the Office Specialist, you play a key role in creating a positive first impression of our organization. You will serve as a welcoming point of contact for visitors, vendors, and customers while handling inquiries from both internal and external partners. Through these interactions, the Office Specialist reflects our warm, professional, service-oriented culture and helps others see why this is a great organization to be a part of. In addition to supporting external visitors, this role serves internal customers by coordinating company programs, supporting employee and management needs, and occasionally assisting the Human Resources team with a variety of administrative and operational tasks.
Requirements
- High School Diploma or equivalent
- Minimum one year experience with office administration or relatable field, preferably supporting large teams
- Demonstrated working knowledge of MS Word, MS Excel, and PowerPoint
- Ability to quickly learn and work with multiple computer systems
Nice To Haves
- Associate or Bachelor’s degree, or currently pursuing a degree
Responsibilities
- Respond to inquiries from employees, customers, vendors and visitors with empathy and care, and refers to the appropriate person, manager or department
- Respond to and coordinate ad hoc facilities-related requests, escalating to Facilities or Property Management as appropriate, while partnering with IT if necessary
- Order, track, and perform inventory of office supplies and refueling station
- Assist with placing catering orders and coordinating vendor access onsite
- Provide back-up support to Executive Assistants to ensure smooth business operations, alongside special projects including coordination, documentation, support and execution
- Autonomously complete administrative duties and functions in a timely, thorough, and accurate manner
- Assist with conference room scheduling and coordination of meetings including reservations, catering, and meeting setup prior to the scheduled start time
- Assist in scheduling company events, coordinating facility and technology needs
- Accurately compose clear and timely notifications regarding matters impacting the office
- Handle and distribute mail, equipment and badges
- Support the onboarding process of new employees in coordination of equipment pick up
- Serve as a point of contact to employees and guests regarding misplaced items
- Assist in supporting various employee programs in accordance with company guidelines
- Able to exercise discretion in the handling of confidential company or employment matters.
- Provide ad hoc administrative support to management
Benefits
- Full medical, dental, and vision coverage
- Employer-paid life and disability coverage
- Annual employer contributions of to 12.5% to your 401k
- Remote work options available based on business needs
- Annual performance incentive is a % of annual benchmark based on position level
- Paid four-week sabbatical every five years
- Opportunities to volunteer in the community
- Education assistance up to $5250 per year
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
