Office Specialist

Gas South • Atlanta, GA

3d • Onsite

About The Position

The Office Specialist plays a key role in creating a positive first impression of the organization. This role serves as a welcoming point of contact for visitors, vendors, and customers, while handling inquiries from both internal and external partners. The Office Specialist reflects the organization's warm, professional, service-oriented culture and helps others see why it is a great organization to be a part of. In addition to supporting external visitors, this role serves internal customers by coordinating company programs, supporting employee and management needs, and occasionally assisting the Human Resources team with a variety of administrative and operational tasks. The goal is to serve and support others by providing timely, thoughtful assistance while carefully safeguarding sensitive and confidential information.

Requirements

• High School Diploma or equivalent
• Minimum one year experience with office administration or relatable field, preferably supporting large teams
• Demonstrated working knowledge of MS Word, MS Excel, and PowerPoint
• Ability to quickly learn and work with multiple computer systems

Nice To Haves

• Associate or Bachelor’s degree, or currently pursuing a degree

Responsibilities

• Respond to inquiries from employees, customers, vendors and visitors with empathy and care, and refers to the appropriate person, manager or department
• Respond to and coordinate ad hoc facilities-related requests, escalating to Facilities or Property Management as appropriate, while partnering with IT if necessary
• Order, track, and perform inventory of office supplies and refueling station
• Assist with placing catering orders and coordinating vendor access onsite
• Provide back-up support to Executive Assistants to ensure smooth business operations, alongside special projects including coordination, documentation, support and execution
• Autonomously complete administrative duties and functions in a timely, thorough, and accurate manner
• Assist with conference room scheduling and coordination of meetings including reservations, catering, and meeting setup prior to the scheduled start time
• Assist in scheduling company events, coordinating facility and technology needs
• Accurately compose clear and timely notifications regarding matters impacting the office
• Handle and distribute mail, equipment and badges
• Support the onboarding process of new employees in coordination of equipment pick up
• Serve as a point of contact to employees and guests regarding misplaced items
• Assist in supporting various employee programs in accordance with company guidelines
• Exercise discretion in the handling of confidential company or employment matters.
• Provide ad hoc administrative support to management

Benefits

• Full medical, dental, and vision coverage
• Employer-paid life and disability coverage
• Annual employer contributions of up to 12.5% to your 401k
• Remote work options available based on business needs
• Annual performance incentive is a % of annual benchmark based on position level
• Paid four-week sabbatical every five years
• Opportunities to volunteer in the community
• Education assistance up to $5250 per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED