DC Office Specialist

Comcast • Washington, DC

2d • $29 - $43 • Onsite

About The Position

The Specialist, Office Operations serves as a central hub for office operations and elevated administrative support for the Washington, DC office. This role requires a professional, polished, and approachable demeanor, as the Specialist regularly engages with senior leaders, vendors, and high-profile guests while ensuring seamless operations and executive support. The Specialist plays a key role in providing hospitality to both visitors and colleagues, ensuring all interactions reflect Comcast NBCUniversal’s service standards. This role provides direct administrative support to multiple senior leaders, including calendar management, travel coordination, and correspondence. The Specialist also oversees meeting and event coordination, vendor management, and operational projects, while providing backup reception coverage as needed. This is an in-office position, Monday through Friday, 8:30am to 5:30pm EST, with flexibility required to support occasional evening events.

Requirements

• Minimum of 5 years of experience in office coordination, administration, or operations, including direct support for senior executives.
• Highly organized, proactive, and able to manage competing priorities.
• Strong written and verbal communication skills, with a professional and approachable presence.
• Proficiency in Microsoft Office Suite and Outlook; familiarity with executive calendaring and scheduling tools.
• Advanced proficiency with expense reporting systems, research databases, and executive calendaring tools.
• Ability to collaborate across all organizational levels with discretion and professionalism.
• Must be able to lift 25–50 lbs. and assist with office setups.
• Consistent, punctual attendance; must be able to work the set in-office schedule.
• Flexibility required for occasional extended hours in support of evening events.
• High School Diploma required.

Nice To Haves

• Associate or Bachelor’s Degree preferred.

Responsibilities

• Provide backup reception coverage during absences, breaks, or peak visitor flow; maintain a polished and professional presence.
• Ensure daily stocking of break rooms and supply closets.
• Escort guests and vendors from the lobby and oversee their on-site needs, ensuring a professional experience.
• Manage and coordinate meetings and events, including logistics, catering, and AV support.
• Oversee conference room scheduling, usage, and readiness.
• Coordinate visitor access and partner with HR/leadership to support onboarding of new hires.
• Partner with the Executive Support (IT) team to ensure office technology and AV systems function reliably.
• Provide direct administrative support to multiple senior leaders, including calendar management, scheduling, correspondence, and travel arrangements.
• Arrange domestic and international travel for supported senior leaders, including itineraries, accommodations, and logistics.
• Prepare reports, briefing materials, and presentations in support of executive needs.
• Review and submit invoices, expenses, and vendor files requiring advanced approval.
• Manage vendor relationships, contracts, and performance.
• Lead or support office-wide projects (e.g., events, renovations, refresh initiatives).
• Partner with the Office Operations Manager on escalated issues and operational initiatives.
• Ensure continuity of operations when the Coordinator is unavailable.

Benefits

• Best-in-class Benefits to eligible employees
• Options, expert guidance and always-on tools, that are personalized to meet the needs of your reality – to help support you physically, financially and emotionally through the big milestones and in your everyday life.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED