[CA DC FACTOR] Office Administrator

HelloFresh•Mississauga, ON

2d•Onsite

About The Position

We’re hiring an Office Administrator to support our ready-to-eat facility (Factor) in Mississauga. In this role, you will organize/coordinate office procedures and support the office with high levels of customer service in administration. Your role is to create and maintain an environment where our employees can do the best work of their lives in an effective, professional, and safe environment. Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Requirements

Exceptional communication, interpersonal, and problem-solving skills;
2+ years of work experience in a related office coordinator, customer service, and/or assistant position;
Proficiency with Google Apps (i.e., Gmail, Docs, Sheets), Microsoft Suite and video conferencing;
GED/HS diploma required.
Ability to prioritize, remain calm and alert while multitasking in a fast-paced and deadline oriented environment.
Flexibility to work overtime, weekends, evenings and holidays as required

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Develop processes to improve overall office operations
Assist HR & Staffing teams with onboarding new hires and set-up of the orientation room
Coordinate promotional materials to promote HelloFresh activities
Provide administrative support to on-site leadership team
Act as a gatekeeper while receiving guests, courteously providing and receiving information
Manage site indirect procurement activities—including office supplies, snacks, and general materials—while ensuring timely execution and accurate reporting of all purchases.
Manage site access with key cards and visitor logs
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements);
Plan in-house or off-site activities, such as parties, celebrations, swag distribution and conferences
Work in compliance with OH&S acts and regulations.
Create and distribute email communications to hourly team members about Town Halls, surveys, and organizational updates.
Manage absence tracking and job abandonment follow-ups
Own and manage operations-based reports
Use personal protective and safety equipment and clothing as directed by the employer and report workplace hazards and dangers to the supervisor or employer.
Other duties as assigned