HR Payroll Specialist DC

Sephora•Las Vegas, NV

3d•Onsite

About The Position

The HR Payroll Specialist provides payroll system support to maintain accuracy within time keeping. This position requires partnership with Sephora Headquarters, external staffing partners, and operations leaders. Aside from Payroll responsibilities, you will also work alongside your local and DC HR teams, contributing to broader HR functions that drive a positive and compliant workplace. Associates may also turn to you as a trusted resource when sharing confidential information, and there is a strong expectation to handle these situations with professionalism, discretion, and confidentiality. At times, you may also help cascade HR initiatives, ensuring alignment across teams and reinforcing HR best practices.

Requirements

2+ years of related Human Resources experience, preferably in a distribution center or manufacturing facility
Proficiency with Microsoft Office Suite
Ability to act with integrity, professionalism, and confidentiality
Thorough knowledge of current employment-related laws and regulations
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical, problem-solving, and decision-making skills
Ability to prioritize tasks and to work independently
Ability to raise issues proactively and in a timely manner
Successfully model teamwork and demonstrate a collaborative approach when working with staff, associates, and management
Must be flexible and adaptive to respond to a fast-paced environment proactively
Maintain a flexible work schedule and adhere to the requirement of working any designated shift and overtime as requested per business and operational needs

Nice To Haves

Experience with modern payroll software and HRIS preferred; Dayforce and SAP preferred but not required

Responsibilities

Conduct thorough reviews of employee timesheets to identify discrepancies and ensure accurate processing and collaborate with leaders on inaccuracies, coaching as needed
Support and coordinate system upgrades within our timekeeping platform, Dayforce; leading change management efforts at the DCs
Manage the distribution and mailing of paper checks, oversee direct deposit set up and changes, and ensure timely and accurate employee compensation
Apply and file documentation notes for instances such as jury duty or bereavement to maintain organized compliant employee records
Provide guidance and training to leaders to effectively use the Dayforce system, enhancing their proficiency and supporting organizational changes to the system
Work closely with Sephora Headquarters at times to address escalated or complex payroll issues
Accurately maintain attendance and timekeeping reporting
Review and analyze payroll reporting as needed
Maintain current knowledge of compliance and pay-related laws, to ensure adherence to legal standards
Extract data from various systems and create regularly scheduled and on-demand reports to support operations and HR team
Conduct periodic audits of HR files and records to ensure all required documents and collected, filed, and maintained
Process employee changes, such as internal movement, termination, and other status changes
Maintain employee data accuracy
Manage programs such as employee discounts, tuition reimbursement, Dayforce Wallet, Perfect Attendance
Provide employee support as needed to frequently asked questions regarding policies, benefits, hiring processes, and payroll, escalating more complex inquiries as needed
Assist with internal communications, employee recognition programs, and incentive initiatives, fostering a positive workplace environment
Support conducting New Hire Orientation sessions as needed
Support processing payroll and assisting with daily timekeeping inquiries as needed
Perform other duties as assigned