HR & Payroll Specialist

Opti9 Technologies•Omaha, NE

2d•Hybrid

About The Position

This role is for an outgoing, detail-oriented HR professional who enjoys supporting daily HR operations and takes pride in getting things done efficiently. The ideal candidate thrives on variety, takes initiative to improve processes, and brings enthusiasm to everything they do. This position is within a dynamic, growing technology company that focuses on people and results, creating a fun, collaborative work environment with excellent benefits and perks. Opti9 is a trusted cloud solutions provider committed to delivering industry-leading, tailored solutions that meet the unique needs of businesses across a wide range of industries. They are a premier Veeam partner, as well as an AWS Premier Consulting Partner and Certified Solution Provider. Their expertise includes managed cloud, backup and replication, disaster recovery, security, and Microsoft 365 solutions. In the public cloud space, they specialize in migration, optimization, transformation, and cloud-first application consulting. What sets them apart is a fun, casual, and collaborative culture that embraces fresh ideas, innovation, and a strong customer-first mindset. At Opti9, they work hard, support each other, and never shy away from a challenge. They believe in balancing results with a positive team spirit and are always on the lookout for authentic, accountable individuals who are ready to grow with them and make an impact.

Requirements

2+ years of experience in HR and payroll administration
Proven ability to handle confidential information with discretion, professionalism and integrity
Experience supporting the employee life cycle including onboarding, internal movements and offboarding processes
Familiarity with HR best practices, compliance standards, and recordkeeping requirements
Ability to manage multiple priorities and projects simultaneously in a fast-paced environment while maintaining attention to detail
Strong organizational, analytical, and problem-solving skills, with the ability to identify issues and develop creative solutions
Excellent written and verbal communication skills with a focus on clarity, tone, and professionalism
High level of initiative, dependability, and self-motivation, with a proactive can-do attitude
Exceptional interpersonal and customer service skills, with the ability to build trust and positive working relationships across all levels of the organization
Experience with data entry, reporting, and document management in HR systems
Commitment to continuous learning and staying current with HR trends and technologies

Nice To Haves

Experience using HRIS systems such as UKG or Rippling preferred
Knowledge of payroll processes and multi-state compliance preferred
International HR exposure or experience working with global teams is a plus

Responsibilities

Administer and manage the end-to-end onboarding process, ensuring a seamless and compliant new hire experience
Manage global payroll activities ensuring accurate processing of benefits deductions, reimbursements and employee updates
Calculate and validate monthly sales commissions; accurately input data into payroll systems
Track and validate quarterly bonus documentation, ensuring proper approvals and accurate calculations
Process and reconcile 401(k), RRSP, HSA and FSA contributions through third-party platforms
Responsible for day-to-day administrative HR tasks - preparing offer letters, scheduling, filing, updating internal databases
Point of contact for benefits administration, including enrollments, changes, and employee inquiries
Monitor Learning Management System (LMS) compliance and track global training requirements to ensure timely completion
Track certification expirations and ensure timely renewals
Draft and process employee status change documentation (promotions, compensation changes, transfers)
Manage employment verification requests (VOEs)
Support workers’ compensation documentation and state compliance requirements
Responsible for maintenance and auditing of personnel files
Assist with full-cycle recruiting including scheduling interviews, posting jobs, screening candidates, and coordinating offers and background check compliance
Generate reports on PTO usage, headcount, payroll, and compliance metrics
Ensure data integrity and consistency across HRIS, payroll, and recruiting system
Serve as a resource to employees by guiding them through HR processes and responding to policy and benefit-related inquiries
Assist with processing terminations and employee offboarding
Responsible for E-Verify compliance
Compile HR reporting from HRIS, Applicant Tracking System, recognition platform
Conduct audits of payroll, benefits and other HR programs and recommend corrective actions
Support annual compensation review cycle and merit increase tracking
Assist with executing and organizing employee engagement initiatives and company events