Payroll & HR Specialist

Asure Software • Santa Ana, CA

8d • Onsite

About The Position

The Payroll & HR Specialist supports Asure's ASO client base in ensuring smooth and efficient payroll and HR operations. This role will be responsible for handling day-to-day Payroll administrative tasks including employee onboarding and offboarding, benefits administration, and overall account ownership. The ideal candidate will have a strong understanding of Payroll practices, excellent organizational skills, and a general understanding of how HR interacts with payroll.

Requirements

• 3+ years of supporting clients with their payroll processing.
• 2+ years of success in a dedicated account ownership service model.
• Solid understanding of HR practices, labor laws, and payroll principles.
• Strong attention to detail, confidentiality, and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Must be legally authorized to work in the US, as we are unable to sponsor or transfer Visas at this time.

Nice To Haves

• CPP, FPC, PHR or SHRM-CP certification is a plus.

Responsibilities

• Collect and process employee time and attendance records for payroll.
• Coordinate with Finance/Payroll providers to ensure timely and accurate payroll processing.
• Verify payroll data including bonuses, deductions, and leaves.
• Maintain up-to-date employee records in HRIS and ensure compliance with payroll and tax regulations.
• Coordinate all pre-employment activities including background checks, documentation, and new hire orientation.
• Prepare and process new hire paperwork and ensure accurate setup in HR systems.
• Conduct onboarding sessions to familiarize new hires with company policies, benefits, and procedures.
• Manage the offboarding process, including exit interviews, termination documentation, and final pay coordination.
• Serve as a point of contact for employee benefits inquiries, providing guidance and resolving issues.
• Enroll, update, and terminate employees in benefit programs (health, dental, vision, 401(k), etc.).
• Liaise with benefit vendors and brokers to ensure accurate and timely processing.
• Assist in annual benefits open enrollment and employee communications.
• Maintain and update employee records in HRIS and personnel files.
• Support compliance with local, state, and federal labor laws.
• Assist with HR reporting and audits as required.
• Help coordinate employee engagement and training initiatives.

Benefits

• Medical, Dental, Vision, HSA, FSA - All effective on day 1!
• Company paid Basic Life Insurance, A+D, Long-Term Disability, and Short-Term Disability
• 401K Program with 3% safe harbor contribution
• Employee Stock Purchase Program
• Fitness Reimbursement Program
• Self-Managed PTO

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed