Office Specialist - Shepherd Junior High School

Mesa USD 4•Mesa, AZ

5d•Onsite

About The Position

To record and maintain daily junior high school student attendance records to provide reliable data for district, state and federal reporting purposes; and to perform a variety of diverse clerical tasks to assigned personnel in support of their work activities.

Requirements

High School education or equivalent
Minimum one year clerical experience
Moderate proficiency in typing with good accuracy; above average test battery
Computer proficiency to include use of basic software applications (Word, Excel, etc)
Ability to operate general office equipment
Ability to utilize Phonemaster; operate scanner and interpret results
Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality

Nice To Haves

Experience with district based student database Synergy
Experience in attendance record keeping preferred; knowledge of school policies helpful
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community

Responsibilities

Record, collect and post attendance on computerized system; correct daily reports
Direct and receive telephone calls to and from parents regarding student absences, appointments, books, etc
Operate computerized parent notification system (Phonemaster)
Compile and maintain master list of all registered students to utilize in keeping daily attendance records
Confer with students on attendance and tardiness
Establish and maintain an accurate attendance file on each student
Confer with administrators on student attendance, excessive absences, etc; prepare attendance correspondence
Compile and distribute a daily list of excused and unexcused absences to teachers and administrators
Maintain lists of students out of class for authorized school activities; maintain daily check-out log of all students leaving campus
Work cooperatively with school nurse and students and other personnel assigned to attendance office
Submit year-end attendance report; post yearly attendance data on permanent records
Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc) for assigned personnel
Participate in on-going training to maintain and improve job skills
Regular and on-time attendance required
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools