High School Office Receptionist

The Vanguard School•Colorado Springs, CO

3d•Onsite

About The Position

The Secondary School Secretary/Receptionist provides administrative support at the high school site; establishing and maintaining records; compiling and distributing materials and reports and responding to inquiries from a variety of internal and external sources. This role is responsible for outstanding customer service to students, families, and staff related to school operations.

Requirements

Operating standard office equipment including pertinent software applications
Preparing and maintaining accurate records
Analyzing
Customer service
Problem-solving
Basic math, including calculations using fractions, percentages, and/or ratios
Reading a variety of manuals
Writing documents following prescribed formats
Presenting information to others
Solving practical problems
Business telephone etiquette
Office equipment/software
English grammar, punctuation, and spelling
Scheduling activities, meetings, and/or events
Gathering, collating, and/or classifying data
Using basic, job-related equipment
Flexibility to work with others in a wide variety of circumstances
Working with data utilizing defined but different processes
Operating equipment using defined methods
Working with a diversity of individuals and/or groups
Working with a variety of data
Utilizing job-related equipment
Identifying issues and creating action plans
Independent interpretation of guidelines
Establishing and maintaining effective working relationships
Communicating with diverse groups
Displaying tact and courtesy
Maintaining confidentiality

Nice To Haves

Knowledge of Infinite Campus is preferred

Responsibilities

Greets all visitors courteously, checks appointments, and directs them to the proper person
Creates and maintains a clean, attractive, orderly, safe, and efficient office environment
Receives and routes all telephone calls and records messages
Compiles data for the purpose of preparing reports or processing requests including student reports such as attendance
Maintains the organization and the general record keeping of the office to include a variety of manual and electronic document files and records
Performs administrative work in support of the High School Principal and Secondary Assistant Principals
Maintains inventories of supplies and materials
Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment
Responds to inquiries from a variety of internal and external parties (e.g. staff, other schools, government agencies, the general public, students, parents, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction
Support students in medication administration, basic health assessment and first aid care under the supervision or delegation of the school nurse
Assist and provide communication with maintenance staff regarding facility concerns
Reports immediately any suspicious activity or unusual behavior on the part of visitors
Maintains a professional level of confidentiality regarding personnel and student matters
Positively represents the school and its mission to the students, parents, colleagues, and general public
Ability to work cooperatively with school staff and administration
Covers classes as a substitute teacher as needed in the event of staffing emergencies