Upper School (High School) Office Assistant

The Bear Creek School•Redmond, WA

5d•Onsite

About The Position

The Upper School Office Assistant serves as the welcoming face of the school and plays a vital role in creating a positive experience for students, families, visitors, and staff. The ideal candidate is organized, service oriented, and able to balance a variety of administrative responsibilities while maintaining a warm and professional presence. This position supports the day-to-day operations of the campus, helps ensure an efficient and secure front office environment, and serves as a trusted resource for the school community. As a member of The Bear Creek School, you belong to a vibrant preschool - grade 12 community fully committed to the mission of our school. Bear Creek is a vibrant, mission driven community where faculty and staff are deeply invested in both student growth and one another. The school offers a supportive, collaborative environment where adults are encouraged to learn, serve, and grow alongside students. Rooted in a Christian classical tradition, Bear Creek provides a purposeful and enriching setting where your work contributes to something meaningful each day. Joining Bear Creek means becoming part of a caring community that values excellence, fosters strong relationships, and is committed to creating an environment where everyone can thrive.

Requirements

Hold CPR/AED/First Aid certification (with epinephrine autoinjector supplement) or obtain certification within 90 days of employment start date
Currently authorized to work in the United States for any employer (sponsorship is not available for this position)
High school diploma required
Positively support the school’s policies and practices and work collaboratively in a professional organization
A positive attitude with a willingness to learn and help others
Able to use strong written and oral communication skills to transfer thoughts and express ideas
Interpersonal skills that allow effective working relationships with internal and external stakeholders
Flexible and adaptable in dealing with new, different, or changing requirements
Strong organizational skills and attention to detail
Maintain confidentiality and security of information
Effective in handling multiple concurrent tasks
Able to work in a noisy environment with constant interruptions
Experienced with Office 365 applications, ability to learn and work with the school’s integrated data-based software package as needed
Adhere to biblical standards in all areas of conduct
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times

Nice To Haves

Prior office experience preferred but not required

Responsibilities

Create a warm and inviting experience as the first point of contact for guests, students, and parents coming into the building
Provide exceptional customer service to all internal and external guests
Maintain a thorough understanding of the events and systems of the school to be a knowledgeable resource to constituents
Open and close the office daily
Operate phone system and maintain up-to-date voicemail messages
Operate electronic entry system and ensure all visitors are registered in the visitor log
Keep front desk area and workroom stocked, clean, and orderly
Sort and distribute mail daily
Order monthly office and school supplies, or as needed
Operate and stock copier, fax machine, shredder, and other office equipment as needed
Attend and support select campus events as needed, which may include time outside typical working hours
Track student attendance in coordination with the Attendance Coordinator
Record campus attendance in Attendance Coordinator’s absence
Receive and organize student forms as needed
Manage business ordering and reconciliation
Provide administrative support based on campus or division needs
Assist with emergency and drill preparation to ensure readiness for various scenarios
Maintain and update the emergency procedure binder, ensuring all protocols are current and accessible
Monitor security cameras to oversee the premises and report any suspicious activity promptly
Project work as requested by the Office Manager as needed and as time allows
Provide backup in the Health Room (assisting students with mild symptoms, logging visits) in campus nurse’s absence
Assist with recordkeeping, database entry, and desktop publishing as needed
Manage administrative conference room calendars