Office Specialist, Principal (Internal Hennepin County applicants only)

Hennepin County•Hennepin County, MN

3d•Hybrid

About The Position

Hennepin County Public Works Financial Services (PWFS) is seeking a Principal Office Specialist to provide financial and administrative support to multiple Public Works departments. The role includes creating requisitions and maintaining purchase orders, processing invoices, coordinating Public Works purchasing cards, supporting employee expenses, and performing other administrative functions. The position is hybrid, with work performed on-site at the 625 Building in Minneapolis and remotely as duties require. Work may also be required at other county locations. Typical hours are Monday through Friday, 8 a.m. to 4:30 p.m. Hires must reside in or relocate to Minnesota or Wisconsin. This is a full-time, benefit-earning position open only to current regular or probationary Hennepin County employees; limited-duration employees are not eligible. The position is internally classified as an Office Specialist, Principal.

Requirements

Meet one of the following qualifications: three years of office clerical experience; 30 months of office clerical experience and completion of the Office Specialist Pathway Training program; or related education and/or experience totaling three years.
Be a current regular or probationary employee of Hennepin County; limited-duration employees are not eligible.
Reside in or relocate to Minnesota or Wisconsin.

Nice To Haves

Experience processing, managing, and approving financial transactions in APEX, including requisitions, purchase orders, and employee expense reports.
Experience managing invoice processing in AP Imaging to support timely approvals and payments.
Experience reviewing and approving purchasing card transactions in the U.S. Bank Access Online system.
Experience using Microsoft Office Suite applications such as Excel, Outlook, Teams, and Word.
Ability to build and maintain effective working relationships with staff, business partners, and leadership.
Ability to interpret and follow complex instructions, policies, and procedures.
Ability to communicate clearly and effectively, verbally and in writing, with diverse audiences.
Ability to manage multiple priorities simultaneously and exercise sound judgment to meet deadlines and organizational needs.
Ability to demonstrate initiative, problem-solving skills, and independent decision-making.

Responsibilities

Process and manage requisitions and purchase orders in APEX, including offers to perform services.
Provide requisition and purchase order support to Public Works staff.
Coordinate Public Works purchasing cards, including reviewing and giving final approval to transactions in the U.S. Bank Access Online system, supporting cardholders and approvers, and verifying and maintaining transaction documentation in accordance with county policies.
Process, monitor, and resolve invoices and statements in AP Imaging.
Serve as the Public Works employee expense contact by guiding staff, reviewing and approving employee expense transactions, and monitoring compliance with county policy.
Communicate with and provide guidance to Public Works staff, vendors, and other stakeholders.
Provide other administrative support and coordination as assigned.