Office Specialist II - AP&P Cedar City

State of Utah Office of the Governor • Cedar City, UT

2d • Onsite

About The Position

The Division of Adult Probation & Parole is looking for an Office Specialist II position to serve as clerical support for Region V in Cedar City, UT. As the Office Specialist II, you may monitor jail caseloads, track sentencing to open cases and check in offenders. This position may consist of entering O-Track information, opening and closing cases, assisting probation and parole offenders with reporting information and questions, and coordinating information with the courts and jails. Data entry is extensive and accuracy is essential.

Requirements

• At least 1-year of experience working in a professional office environment.
• Strong verbal and written communication skills.
• Ability to manage own time.
• Ability to handle numerous interruptions and changing deadlines while remaining on track to complete tasks.
• Highly organized self-starter, with the ability to prioritize and complete multiple tasks and deadlines for numerous people.
• Works independently with little or no supervision.
• Exceptional communication and interpersonal skills.
• Proficiency in computer programs.
• Hands-on experience with office equipment.
• Professional attitude and appearance.
• Ability to maintain confidentiality.
• Ability to be resourceful and proactive when issues arise.
• Ability to work with different groups of people.
• Excellent organizational skills.
• Customer service attitude.
• Able to work in a high stress environment.
• Completion of a successful comprehensive background check is required.
• Drug Test Required.

Nice To Haves

• Working experience in a law enforcement agency.

Responsibilities

• Monitor jail caseloads, track sentencing to open cases and check in offenders.
• Enter O-Track information, open and close cases.
• Assist probation and parole offenders with reporting information and questions.
• Coordinate information with the courts and jails.
• Enter and retrieve data from agency databases (Court X-change, O-Track, UDOCA).
• Review data, records, and files for detail and accuracy.
• Provide authorized agencies with information.
• Provide basic and accurate information in-person and via email.
• Maintain a high level of confidentiality and discretion.
• Run rap sheets.
• Prepare and generate Probation and Parole documents.
• Open, maintain and update investigation files and other records.
• Order County Attorney and Police reports.
• Order files from Archives.
• Assist with SONAR / CAOR Registry.
• Upload files into UDOCA.
• Assist with front desk duties as assigned (per rotation).
• Other duties as assigned.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed