AP Specialist

Fathom Mfg • Hartland, WI

1d • $25 - $30

About The Position

The Accounts Payable Specialist is responsible for new supplier on-boarding, review and posting of supplier invoices, matching to purchase orders and receipts when applicable, obtaining proper approvals for payment, proposing payments and initiating electronic payments in the bank website. This role requires strong Excel skills, familiarity with banking practices for accounts payable, and the ability to work accurately in a high-paced environment.

Requirements

• High school diploma and equivalent combination of secondary education and experience
• At least two years of accounts payable experience
• Excellent verbal and written communication skills.
• Strong Microsoft Excel skills, including the ability to work with agings, imports, exports, reconciliations, and other accounts payable reporting needs.
• Familiarity with accounts payable banking practices, including NACHA, bank imports and exports, electronic payment setup, and Excel-based aging analysis.
• Ability to manage competing priorities and maintain accuracy in a fast-paced, deadline-driven environment.
• Thorough understanding of accounts payable functions.
• Excellent analytical skills
• Excellent organizational skills and attention to detail

Nice To Haves

• Preferred experience with QuickBooks or similar accounting software.

Responsibilities

• Initiate the supplier master data process for new and existing clients, ensuring accuracy of contact information, Form W-9 support, bank account details, and other critical data
• Receive supplier invoices and compares to PO’s and shipment receipts for matching and accuracy before entry into the ERP system
• Follow guidelines for proper handling and coding of invoices to maintain general ledger records
• Ensure proper approvals for supplier invoices in accordance with Company policies prior to requesting payments
• Reconcile accounts payable subledger with general ledger account for month-end close
• Prepare supplier payment requests for accounting leadership based on invoice due date and Company payment policy
• Prepare checks for authorized signature
• Set up electronic payments in bank website for management approval, including NACHA files, payment imports and exports, and related banking activity
• Process Concur travel and credit card expense activity, set-up new employees, remove inactive employees, and ensure expense reports are properly completed, supported, and approved before reimbursement
• Assist with annual Form 1099 process
• Ensure proper maintenance, filing, and storage of accounts payable records

Benefits

• Medical, dental, and vision coverage.
• Company paid for Life insurance, short-term and long-term disability insurance.
• Paid time off
• Floating Holidays
• Volunteer time off
• Sick time off (depending on state of employment).
• 401k Plan
• Discounts on products and services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED