Office Specialist II - AP&P Ogden

State of Utah • Ogden, UT

8h • Onsite

About The Position

The Division of Adult Probation & Parole is looking for an Office Specialist II to serve as clerical support for the Adult Probation and Parole office in Ogden, UT. Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior. As the Office Specialist II, you may monitor jail caseloads, track sentencing to open cases, and check in offenders. This position enters F-Track information, opens cases, assists probation and parole offenders with reporting information and questions, and coordinates information with the courts and jails. Data entry will be extensive and accuracy is essential.

Requirements

• Independent worker, but is able to work with a variety of people.
• Self-starter.
• Ability to submit fingerprints and successfully pass a background investigation.
• Ability to keep information confidential.
• Strong customer service skills.
• Strong communication skills.
• Ability to multi-task.
• Ability to prioritize work and adapt to changing priorities to meet strict deadlines.
• Strong organizational skills.

Nice To Haves

• Has at least 1-year experience working in a professional office environment.
• Has extensive working knowledge of MS Word/Excel and Google suite.
• Works independently with little or no supervision.
• Has experience in scanning and uploading documents into a database.
• Is able to obtain and maintain BCI access (Bureau of Criminal Identification), which requires fingerprints and a background investigation.
• Has experience working with and keeping information confidential/ is able to keep information confidential, especially law enforcement sensitive information.
• Working experience in a law enforcement agency.

Responsibilities

• Perform a variety of clerical support services.
• Schedule and coordinate appointments.
• Maintain calendars.
• Provide authorized agencies with information.
• Run a variety of reports.
• Access and run reports in law enforcement- sensitive databases, including criminal background reports.
• Coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision.
• Order DA packets and police reports.
• Prepare probation and parole documents.
• Generate probation and parole agreements.
• Verify conditions of probation and parole.
• Open, maintain, and update investigation files and other records.
• Data entry.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed