Office Specialist II - AP&P Farmington

State of Utah Office of the Governor • Farmington, UT

10d • Onsite

About The Position

The Division of Adult Probation & Parole is looking for an Office Specialist II to serve as clerical support for the Adult Probation and Parole office in Farmington, UT. Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior.

Requirements

• Independent worker, but is able to work with a variety of people.
• Self-starter.
• Ability to submit fingerprints and successfully pass a background investigation.
• Ability to keep information confidential.
• Strong customer service skills.
• Strong communication skills.
• Ability to multi-task.
• Ability to prioritize work and adapt to changing priorities to meet strict deadlines.
• Strong organizational skills.

Nice To Haves

• Has at least 1-year experience working in a professional office environment.
• Has extensive working knowledge of MS Word/Excel and Google suite.
• Works independently with little or no supervision.
• Has experience in scanning and uploading documents into a database.
• Is able to obtain and maintain BCI access (Bureau of Criminal Identification), which requires fingerprints and a background investigation.
• Has experience working with and keeping information confidential/ is able to keep information confidential, especially law enforcement sensitive information.
• Working experience in a law enforcement agency.

Responsibilities

• Monitor jail caseloads, track sentencing to open cases, and check in offenders.
• Enter O-Track information, open cases, assist probation and parole offenders with reporting information and questions, and coordinate information with the courts and jails.
• Perform a variety of clerical support services such as: Schedule and coordinate appointments.
• Maintain calendars.
• Provide authorized agencies with information.
• Run a variety of reports.
• Access and run reports in law enforcement- sensitive databases, including criminal background reports.
• Coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision.
• Order DA packets and police reports.
• Prepare probation and parole documents.
• Generate probation and parole agreements.
• Verify conditions of probation and parole.
• Open, maintain, and update investigation files and other records.
• Data entry.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed