JJYS Office Specialist II-Weber Valley Youth Center
About The Position
The JJYS Office Specialist II position at the Weber Valley Youth Center is a full-time, in-office role. This position provides essential administrative and customer service support within a juvenile justice setting. The role involves direct interaction with clients, families, and community partners, as well as managing various office functions to ensure smooth operations. The agency, Utah Division of Juvenile Justice and Youth Services (JJYS), is part of the Department of Health and Human Services and is dedicated to providing intervention, supervision, and rehabilitation programs for youth offenders while ensuring public safety.
Requirements
- Work independently and is able to use sound judgment
- Maintain confidentiality
- Multi-task and prioritize workload efficiently in order to accomplish tasks and meet deadlines
- Has excellent communication and customer service skills.
- Has attention to detail when reviewing documents and entering data.
- Organized and has the ability to multi-task
- Professional, responsible, friendly and able to work in a Juvenile Justice setting.
- Has general knowledge of office equipment.
Nice To Haves
- Advanced office skills
- Knowledge of JJYS's mission & goals
- 19+ years of age
- A valid Utah Driver's License
Responsibilities
- Provide customer service when clients, family or community partners come in
- Attend meetings and take minutes
- Coordinate meetings, trainings and JJYS events
- Provide administrative support
- Work with families and youth
- General office cleaning
- Prepare and process documents; data entry
- Maintain files and record keeping systems
- Prepare and issue purchase authorizations and submit invoices for payment
- Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
- Work with people in a manner which shows sensitivity, tact, and professionalism
- Answer and direct incoming phone calls and emails
- Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
- Maintain supply inventory and assist in purchasing supplies
- Prepare and process documents
- Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Benefits
- Job Stability
- Career Growth
- Meaningful Work
- Supportive Work Environment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
