JJYS Office Specialist I-Weber Valley Youth Center
About The Position
The JJYS Office Specialist I position at the Weber Valley Youth Center is a full-time role requiring on-site work. The position involves a variety of administrative and basic accounting tasks to support the daily operations of the center. The role requires interaction with clients, families, community partners, and staff, emphasizing professionalism and sensitivity. Training will be provided for various programs including purchasing, banking, phone systems, invoicing, inventory control, background checks, incident reporting, and office equipment maintenance. The position also includes general office cleaning and maintaining schedules.
Requirements
- At least one year of work-related experience doing office support/basic accounting functions
- Excellent communication and customer service skills
- Attention to detail when reviewing documents and entering data
- Organized and has the ability to multi-task
- Professional, responsible, friendly and able to work in a Juvenile Justice setting
- General knowledge of office equipment
- Has a valid Utah driver's license
Nice To Haves
- Advanced office skills
- Comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services
- 19+ years of age
- Has a Utah driver's license
Responsibilities
- Prepare and issue purchase authorizations and submit invoices for payment
- Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
- Work with people in a manner which shows sensitivity, tact, and professionalism
- Answer and direct incoming phone calls and emails
- Provide customer service when clients, family or community partners come in
- Attend meetings and take minutes
- Perform data entry
- Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
- Will be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews
- Provide administrative support
- Work with families and youth
- Maintain supply inventory and assist in purchasing supplies
- General office cleaning
- Maintain schedules
- Prepare and process documents
- Maintain files and record keeping systems
- Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
- Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
Benefits
- Job Stability: Enjoy the security and reliability of employment within a well-established organization.
- Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
- Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
- Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
