JJYS Office Specialist II-Slate Canyon Youth Center

State of Utah • Provo, UT

9d • Onsite

About The Position

The Office Specialist II at the Slate Canyon Youth Center is a full-time, in-office position responsible for providing essential administrative and customer service support within the Juvenile Justice and Youth Services (JJYS) agency. This role involves direct interaction with clients, families, and community partners, as well as managing various office operations, including scheduling, record-keeping, and basic accounting tasks. The position requires professionalism, attention to detail, and the ability to work effectively in a supportive yet sensitive environment.

Requirements

• Ability to work independently and use sound judgment.
• Ability to maintain confidentiality.
• Ability to multi-task and prioritize workload efficiently to accomplish tasks and meet deadlines.
• Excellent communication and customer service skills.
• Attention to detail when reviewing documents and entering data.
• Organized and able to multi-task.
• Professional, responsible, friendly, and able to work in a Juvenile Justice setting.
• General knowledge of office equipment.
• Must be 19+ years of age.
• A valid Utah Driver's License.

Nice To Haves

• Advanced office skills.
• Knowledge of JJYS's mission & goals.

Responsibilities

• Provide customer service to clients, family members, and community partners.
• Attend meetings and take minutes.
• Coordinate meetings, trainings, and JJYS events.
• Provide administrative support.
• Work with families and youth.
• Perform general office cleaning.
• Prepare and process documents, including data entry.
• Maintain files and record-keeping systems.
• Prepare and issue purchase authorizations and submit invoices for payment.
• Perform basic accounting tasks, including tracking and accuracy checks of accounts payable/receivable.
• Work with people in a manner that shows sensitivity, tact, and professionalism.
• Answer and direct incoming phone calls and emails.
• Use Google Calendar to track, schedule, and coordinate meetings, appointments, or other office activities.
• Maintain supply inventory and assist in purchasing supplies.
• Communicate information and ideas clearly and concisely in writing.
• Read and understand information presented in writing.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed