JJYS Office Specialist I-Millcreek Youth Center
About The Position
The Office Specialist I position at the Millcreek Youth Center is a full-time role requiring in-office presence. This role involves a variety of administrative and basic accounting tasks to support the daily operations of the center. The position offers job stability, career growth opportunities, and the chance to contribute to meaningful work within the Utah Department of Health and Human Services, specifically the Division of Juvenile Justice and Youth Services (JJYS). JJYS provides a range of services and programs for youth offenders, focusing on prevention, intervention, supervision, and rehabilitation while ensuring public safety.
Requirements
- At least one year of work-related experience doing office support/basic accounting functions.
- Excellent communication and customer service skills.
- Attention to detail when reviewing documents and entering data.
- Organized and has the ability to multi-task.
- Professional, responsible, friendly and able to work in a Juvenile Justice setting.
- General knowledge of office equipment.
- A valid Utah driver's license.
Nice To Haves
- Advanced office skills.
- Comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services.
- 19+ years of age.
- A Utah driver's license.
Responsibilities
- Prepare and issue purchase authorizations and submit invoices for payment.
- Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable.
- Work with people in a manner which shows sensitivity, tact, and professionalism.
- Answer and direct incoming phone calls and emails.
- Provide customer service when clients, family or community partners come in.
- Attend meetings and take minutes.
- Perform data entry.
- Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities.
- Provide administrative support.
- Work with families and youth.
- Maintain supply inventory and assist in purchasing supplies.
- Perform general office cleaning.
- Maintain schedules.
- Prepare and process documents.
- Maintain files and record keeping systems.
- Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing.
- Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally.
- Staff will receive training across several departments.
Benefits
- Job Stability: Enjoy the security and reliability of employment within a well-established organization.
- Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
- Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
- Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
