Office Specialist / Educator

Cameron County•Laguna Vista, TX

24d

About The Position

Performs complex clerical and administrative support work for an assigned department, including answering calls, receiving and processing documents, entering and verifying data, processing transactions, maintaining records, resolving discrepancies, and answering questions. The position also provides information and education to visitors at the center or facility and may guide visitors around the facility or grounds and explain exhibits and educational components. The role supports department operations by organizing meetings and events, handling correspondence and records, preparing reports and documents, maintaining inventory, and assisting employees, vendors, citizens, and other interested parties with department policies and activities. This is a temporary position and is not covered under Civil Service.

Requirements

High school diploma or GED.
Four years of experience performing secretarial and/or administrative support work, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Ability to perform tasks requiring light physical effort in sedentary to light work, including occasional lifting, carrying, pushing, or pulling objects weighing 5–10 pounds.
Ability to work for extended periods at a keyboard or workstation.
Ability to perceive and discriminate sounds and visual cues or signals, and to communicate orally.

Responsibilities

Schedule and organize events and meetings, send invitations, and make follow-up calls.
Perform special projects or conduct research and analysis as assigned.
Create and implement forms to simplify administrative operations.
Answer phone calls, respond to emails, scan and send documents, and relay messages to peers and the supervisor.
Receive and process documents, mail, and materials; review documents for completeness and accuracy; and match documents with related information.
Run, copy, and distribute reports; establish and maintain automated and manual records and files; and perform record-retention tasks in accordance with County policy.
Maintain assigned inventory, prepare purchase orders for materials, equipment, and supplies, receive and distribute shipments, and review and forward items for payment.
Provide assistance and information to employees, managers, vendors, citizens, local businesses, and other interested parties regarding department functions.
Serve as a liaison between supervisors, vendors, and other departments regarding department policies and activities.
Explain policies and procedures.
Prepare department documents requiring knowledge of policies, programs, and procedures, including documents involving researching, compiling, analyzing, retrieving, or summarizing data.
Guide visitors through the facility or grounds and answer questions about exhibits or educational components, as applicable.
Perform other related duties as required.