Corrections Office Specialist

Utah County Government

1d•$19 - $22•Onsite

About The Position

Under the direction of the assigned supervisor, the Office Specialist provides administrative, clerical, and records management support for the Corrections Bureau within the Utah County Sheriff's Office. This position is responsible for processing medical billing and inmate records, coordinating outside medical appointments, maintaining confidential documentation, and supporting the daily operations of the Security Center. The ideal candidate is detail-oriented, organized, and able to exercise sound judgment while handling confidential information in a fast-paced environment.

Requirements

High school diploma or equivalent.
Three (3) years of general clerical or administrative support experience.
An equivalent combination of education and experience may be considered.
Proficient in Microsoft Office Suite and other computer software used for data entry, recordkeeping, and correspondence.
Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
Excellent written and verbal communication skills.
Ability to handle confidential and sensitive information with professionalism and discretion.
Ability to work independently, exercise sound judgment, and collaborate effectively with staff, medical providers, and outside agencies.

Responsibilities

Process and reconcile medical invoices, billing statements, and inmate medical expenses while maintaining accurate financial records.
Enter and maintain data in county software systems and ensure the accuracy of inmate medical and financial records.
Coordinate medical appointments with outside healthcare providers and schedule inmate transportation as needed.
Assist medical staff by documenting services provided, maintaining medical records, and preparing required reports.
Create, update, and maintain special diet lists while communicating dietary needs to kitchen staff.
Prepare correspondence, reports, and other documentation related to inmate medical services.
Attend meetings, take and transcribe meeting minutes, and maintain organized records and files.
Scan, archive, and maintain confidential records in accordance with department policies.
Monitor and maintain office supply inventory and order supplies as needed.
Provide general administrative and clerical support to ensure the efficient operation of the Corrections Bureau.